Senior Program & Biomedical Sciences Coordinator

The National Academies of Sciences, Engineering, and Medicine; Washington (District of Columbia); Hybrid; USD 33,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

Life insurance

Disability coverage

Retirement and savings benefits

Paid holidays and paid personal leave

Transportation subsidies

Education assistance

Job summary

The National Academies of Sciences, Engineering, and Medicine is seeking an administrative professional to handle complex clerical tasks, coordinate meetings, and manage multiple databases. The role supports committees and staff, ensuring accurate records and timely communication.

Hybrid work environment with onsite emphasis, requiring strong organizational skills, attention to detail, and the ability to work independently while coordinating with diverse teams.

Qualifications

• Proficiency in Microsoft Office Suite.
• Ability to plan and support extensive meeting activities.
• Ability to solve problems with supervisory consultation or by following procedures.
• Ability to prioritize work and the flexibility to change directions as the job dictates.
• Ability to work successfully in a team environment.
• Ability to develop relationships with co-workers and employees in other National Academies’ departments through effective communication.
• Good communication and interpersonal skills with a proven ability to effectively interact with all levels of employees.

Responsibilities

• Administrative: Performs routine and complex clerical and administrative tasks including scheduling, writing and editing correspondence, compiling mailings, taking meeting notes, and facilitating follow-up actions.
• Event Planning and Management: Coordinates logistical arrangements for internal and external meetings and workshops, in-person and virtual, including travel, lodging, catering, AV, and attendee registration.
• Communication, Dissemination, and Information Management: Updates databases, maintains email lists, coordinates website updates, responds to inquiries, and communicates with members, sponsors, or external customers.
• Publications: May assist with formatting, editing, and proofreading publications and coordinating with printers/publishers.
• Research Support: May perform basic research activities, including literature searches and data summarization.

Skills

Microsoft Office Suite

Meeting planning

Problem solving

Prioritization

Teamwork

Communication

Education

High School Diploma or equivalent

Job description

The National Academies of Sciences, Engineering, and Medicine is seeking an administrative professional to handle complex clerical tasks, coordinate meetings, and manage multiple databases. The role supports committees and staff, ensuring accurate records and timely communication.

Hybrid work environment with onsite emphasis, requiring strong organizational skills, attention to detail, and the ability to work independently while coordinating with diverse teams.