Senior Administrative Operations Manager

City of Las Cruces; Las Cruces (NM); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of Las Cruces is seeking a Senior Office Manager to oversee executive-level administrative functions within the Public Works Department and supervise administrative support staff. The role requires strong leadership to ensure efficient office operations and adherence to City policies.

You will manage calendars, draft and edit complex documents, maintain records, monitor budgets, and coordinate procurement.

Qualifications

• Equivalent to an Associate Degree in Business Technology, Pre-Business, or related field plus five (5) years advanced administrative support experience.

Responsibilities

• Oversees administrative support functions for the assigned department and ensures confidential handling of issues.
• Directs staff through delegation, supervision, training, and performance management to meet goals.
• Prepares correspondence, reports, and documents in accordance with City policies and procedures.
• Maintains calendars, schedules appointments and meetings; coordinates travel and board/committee arrangements.
• Maintains records, coordinates retention, and ensures data integrity and accessibility.
• Provides oversight of payroll processing and status updates for accuracy and accountability.
• Collects data and prepares regular reports for management review and regulatory compliance.
• Manages budgets and procurement activities in line with City policies.

Skills

Staff supervision

Office management

Customer service

Policy interpretation

Communication

Time management

Education

Associate Degree in Business Technology

Tools

Microsoft Office

Records management software

Payroll software

Job description

The City of Las Cruces is seeking a Senior Office Manager to oversee executive-level administrative functions within the Public Works Department and supervise administrative support staff. The role requires strong leadership to ensure efficient office operations and adherence to City policies.

You will manage calendars, draft and edit complex documents, maintain records, monitor budgets, and coordinate procurement.