Senior Administrative & Operations Coordinator

Texas Health Resources; Texas; On-site; USD 42,000 - 56,000; Full time

Job summary

Texas Health Resources in Denton, TX is seeking a Senior Administrative Assistant to support department leadership with daily operations, scheduling, and document preparation.

You will handle calendars, coordinate meetings, prepare correspondence, and assist in budgeting and reporting tasks as needed. The role demands strong communication, organization, and attention to detail in a fast-paced healthcare setting.

Qualifications

• 5 years in support of a department, supervisor, or projects.
• Proven ability to manage calendars and travel arrangements.
• Experience producing business correspondence and reports.
• Strong interpersonal and verbal/written communication skills.

Responsibilities

• Relieves management of daily operational problems by seeking the appropriate resources for resolution.
• May have receptionist responsibilities for management or the department.
• Develops relationships with internal personnel or departments, vendors or customers to follow-up with issues, obtain services, or finalize plans or agreements.
• Acts as the department or functional liaison for purchasing, payroll, facilities, equipment or I/S activities.
• Manages upkeep of manuals or education materials.
• Assists management with maintenance of Policies and Procedures, documentation revisions and recording of meeting minutes.
• Uses various database software to create routine and non-routine reports, presentation materials or documents.
• Uses advanced software programs e.g. spreadsheets, graphics to create or generate documents, web pages or articles, statistical reports or tables, graphics presentations, or educational materials requiring data collection, mathematical manipulations, or information research.
• May perform data entry into databases e.g. time and labor.
• May be responsible for data integrity of unit databases, reports or documents.
• Creates draft or final written correspondence for management review.
• Communicates instructions from management or other personnel to staff to expedite workflow through the department or project and perform all necessary follow-up to problems.
• May be responsible for entering information, articles, or reports into department or functional web sites.
• Uses various advanced software tools to create non-routine or ad hoc reports, documents or presentation materials for meetings, seminars, education or events.
• Assists management with budget development, expense tracking.
• Responsible for direct input of data or creation for various reports to assist in the budgeting process.
• May be accountable for assisting management or project team to meet financial goals of the department or project and/or related accounts payable/receivables.
• Identifies problems and propose resolutions to management.
• May be accountable for limited funds disbursement for the department without management immediate approval.
• Acts as functional or department liaison for project(s) and/or supervisor(s).
• May act as the dept trainer for specific skills or be responsible for simple data management, research or reporting.
• Manages the department or manager's schedules and calendars.
• Scheduling duties includes making travel arrangements/accommodations for management or personnel, room scheduling, communications of itineraries etc.
• Resolves scheduling conflicts.
• Creates the necessary communications and sends to all personnel regarding meetings, classes, seminars etc.
• Monitors deadlines and may ensure deadlines are met and proper arrangements made for presentations and necessary presentation materials.
• Responsible for monitoring department activities and/or as a project lead.
• May be part of a routine or special project committee or be responsible for summarizing meeting results for all participants.
• Takes initiative towards problem resolution by being pro‑active and may propose possible resolutions and changes to project leadership or management.
• Other duties as assigned.

Skills

Advanced Microsoft Office

Communication skills

Problem solving

Scheduling & calendar management

Education

HS Diploma or Equivalent

Tools

Microsoft Teams

Excel

PowerPoint

Job description

Texas Health Resources in Denton, TX is seeking a Senior Administrative Assistant to support department leadership with daily operations, scheduling, and document preparation.

You will handle calendars, coordinate meetings, prepare correspondence, and assist in budgeting and reporting tasks as needed. The role demands strong communication, organization, and attention to detail in a fast-paced healthcare setting.