Senior Administrative Operations Coordinator

Indiana University; Indianapolis (IN); On-site; USD 38,000 - 51,000; Full time

Job summary

Indiana University Robert H. McKinney School of Law in Indianapolis seeks an experienced staff member to support daily operations of the law school as part of the faculty support team.

You will triage faculty requests, coordinate travel, manage office procedures, handle mail, inventory, payroll preparation, and assist with student services initiatives. This is an in-person role on the IU Indianapolis Campus.

Qualifications

• High school diploma or equivalent (HSED or GED) required.
• 4 years of relevant experience.
• Proficient communication skills.
• Effective interpersonal skills.
• Excellent organizational skills.
• Ability to maintain confidential information.
• Excellent judgment and decision making skills.
• Maintains a high degree of professionalism.
• Ability to handle multiple priorities.
• Time management and priority setting skills.
• Ability to lead/manage others.

Responsibilities

• Triages incoming requests from faculty; distributes tasks equitably to 2 other administrative team assistants and works with them to ensure completion.
• Arranges and reconciles travel.
• Evaluates office production and revises procedures to improve workflow.
• Organizes office operations and procedures including documents, payrolls, and supplies.
• Oversees mail handling, correspondence, and outgoing mail.
• Purchases and maintains office supplies and equipment; budget expense control.
• May assist with training staff and coordinating assignments.
• Supports daily operations and student services initiatives.
• May participate in cross-team projects and social media/website upkeep.

Skills

Proficient communication skills

Effective interpersonal skills

Excellent organizational skills

Confidential information handling

Judgment & decision making

Professionalism

Multi-priority management

Time management

Lead/manage others

Education

High school diploma or equivalent

Job description

Indiana University Robert H. McKinney School of Law in Indianapolis seeks an experienced staff member to support daily operations of the law school as part of the faculty support team.

You will triage faculty requests, coordinate travel, manage office procedures, handle mail, inventory, payroll preparation, and assist with student services initiatives. This is an in-person role on the IU Indianapolis Campus.