Senior Circulation Assistant (Library Services Coordinator)

Indiana University; Indianapolis (IN); On-site; USD 32,760 - 43,513; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Health savings account

Flexible spending accounts

Tuition subsidy

Paid holidays

Paid time off

Job summary

Indiana University’s Ruth Lilly Law Library on the IU Indianapolis Campus is seeking a Senior Circulation Assistant to support the department manager, staff the front desk, train student employees, and handle interlibrary loan requests and billing for overdue materials.

The role includes opening/closing the library on Saturdays and provides foundational experience in library operations within a public academic environment. This in-person position lists salary between $32,760 and $43,513 annually.

Qualifications

• Proficient written and verbal communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Experience with information systems and web-based applications, such as databases, online search and discovery tools, and cataloging/metadata applications
• Understands common security protocols related to Internet use and protecting the information privacy of library users

Responsibilities

• Staffs circulation department front desk
• Opens and closes library on Saturday
• Bills for overdue and/or damaged materials
• Processes interlibrary loan requests and deliveries
• Assists faculty, students, and other patrons with locating library materials and online resources
• Assists management with training student employees
• Answers circulation department email and phone
• Manages the stacks
• Supports student engagement through graphics design
• Performs other projects under supervision of circulation manager
• Monitors library systems and creates basic records
• Compiles statistics for unit reports
• May oversee desk and train student staff

Skills

Written communication

Verbal communication

Professionalism

Time management

Quality commitment

Flexibility

Dependable

Information systems

Databases

Online search

Discovery tools

Cataloging/metadata

Education

High school diploma or equivalent

2 years library experience

Tools

Databases

Online search

Discovery tools

Cataloging/metadata

Job description

LAW LIBRARY (IN-LAWL-IUINA)

The Indiana University (IU) Robert H. McKinney School of Law resides on Indiana's urban research and health sciences campus. As the only law school in our vibrant capital city, we are committed to accessibility, affordability, and excellence in public legal education.

The Senior Circulation Assistant provides direct support to the department manager in staffing the front desk, training student employees, processing interlibrary loan requests, billing for overdue/lost library materials, and maintaining the stacks. Alongside circulation desk support, the Senior Circulation Assistant opens and closes the library on Saturdays with minimal supervision.

Department-Specific Responsibilities

• Bills for overdue and/or damaged materials
• Processes interlibrary loan requests and deliveries
• Assists faculty, students, and other patrons with locating library materials and online resources
• Assists management with training student employees
• Staffs circulation department front desk
• Answers circulation department email and phone
• Opens and closes library on Saturday
• Manages the stacks
• Helps support student engagement through the design of physical and digital graphics
• Performs other projects as directed under supervision of circulation manager

General Responsibilities

• Handles and monitors library materials, including re-shelving, processing new material, restocking, and ensuring that all materials can be located quickly and easily. Evaluates condition of library materials and may perform repair and preservation of library materials, as needed
• Assists faculty, students, and other patrons by answering phones and handling library-related issues, resolving non-routine problems related to library activities
• Monitors library systems. Creates and updates basic records, maintains automated records, reviewing for completeness and accuracy
• Collects and collates data, compiles statistics, uses compiled information to prepare unit reports
• May assist with cataloging new items, performing audits of outstanding items, and/or inter-library loan materials processing
• May oversee library department desk and provide training and direction for students employees working the front desk

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 2 years of library experience

Skills

Required

• Proficient written and verbal communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Experience with information systems and web-based applications, such as databases, online search and discovery tools, and cataloging/metadata applications
• Understands common security protocols related to Internet use and protecting the information privacy of library users

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

IU Indianapolis Campus

McKinney School of Law, Ruth Lilly Law Library

This is an in-person position.

$32,760.00 - 43,513.00 annually

7:00 a.m. - 3:30 p.m. Tuesday through Friday

9:30 a.m. - 6:00 p.m. Saturday

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Educational Resources & Tech

Job Family: Library Services

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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