Senior Administrative & Operations Coordinator

HF Sinclair Corporation; Dallas (TX); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Paid Time-Off

401(k) Retirement Plan with match

Educational Reimbursement

Parental Bonding Time

Employee Discounts

Job summary

HF Sinclair Corporation, headquartered in Dallas, Texas, seeks a Senior Administrative Assistant to provide advanced administrative support and assist with department operations. The role requires strong MS Office skills, data analysis, travel arrangements, and policy implementation.

The candidate will coordinate mail, procurement, budgeting, payroll-related tasks, on-boarding, and IT training logistics, while maintaining records and supporting cross-unit communications.

Qualifications

• A minimum of five years of on-the-job experience is required. Some locations require related experience within a refinery.
• A High School Diploma or equivalent is required; an Associates Degree is preferred.
• Strong word processing, database, spreadsheet and other applications skills including Access, Payroll and Purchasing Systems depending on assignment.
• Ability to write programs within Access at some locations; knowledge of office management principles and administrative procedures.
• Excellent organizational, time management, analytical and prioritization abilities; effective written and verbal communication; ability to work independently and in a team.

Responsibilities

• Prepares and distributes complex correspondence, reports, forms, invoices and documents.
• Performs daily office support tasks (faxes, copying, filing, labeling, typing, travel arrangements).
• Processes department mail and couriers; manages materials and supplies; reconciles invoices.
• Schedules meetings and conference rooms; coordinates travel as needed.
• Analyzes data and prepares reports; communicates project information across units.
• Develops administrative policies; researches and implements procedures.
• Assists in presentations design and editing (brochures, newsletters, charts).
• Responds to inquiries, screens calls for department management; distributes information.
• Performs document and record control; maintains filing systems; backs up staff.
• Participates in budget development/monitoring; handles procurement reviews and contract management.
• Monitors assets; coordinates IT training logistics; on-boarding; manages vehicle fleet licenses.

Skills

Word processing

Database

Spreadsheet

Access

Payroll systems

Purchasing systems

SAP

EMPAC

Office management

Organizational skills

Time management

Analytical skills

Communication skills

Team player

Independent worker

Education

High School Diploma or equivalent

Associates Degree

Tools

Access

SAP

EMPAC

Job description

HF Sinclair Corporation, headquartered in Dallas, Texas, seeks a Senior Administrative Assistant to provide advanced administrative support and assist with department operations. The role requires strong MS Office skills, data analysis, travel arrangements, and policy implementation.

The candidate will coordinate mail, procurement, budgeting, payroll-related tasks, on-boarding, and IT training logistics, while maintaining records and supporting cross-unit communications.