Senior Administrative Manager

Taleo; Pittsburgh (Allegheny County); Hybrid; USD 65,000 - 90,000; Full time

Job summary

The University of Pittsburgh seeks a Senior Administrative Manager to lead day-to-day operations for the Division of General Internal Medicine. This role supports the Division Chief and Associate Chief, coordinating leadership communications, budgets, and payroll processes to drive clinical, academic, and operational missions.

Hybrid work arrangement with on-campus and remote components, standard work hours, and collaboration with faculty and staff across the division will be essential to

Qualifications

• Requires Bachelor's degree and 3+ years of experience.
• Experience coordinating administrative functions in a large unit.
• Proficiency with Microsoft Office including Outlook, Word, Excel, PowerPoint and Teams.

Responsibilities

• Provide high-level administrative support to Division Chief and Associate Chief.
• Coordinate faculty onboarding and relocation.
• Coordinate administrative staff recruitment process.
• Schedule meetings for leadership teams.
• Manage communications, calendars, documents and data effectively.

Skills

Budget management

Payroll administration

Strategic planning

Data-driven decision making

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Job Description - Senior Administrative Manager (26006069)

Senior Administrative Manager

Med-Medicine - Pennsylvania-Pittsburgh - ( 26006069 )

This positions serves as a core member of the Division of General Internal Medicine within the Department of Medicine (DOM) at the University of Pittsburgh . This position provides comprehensive day-to-day administrative support to the Division Chief and Associate Chief and serves as a key resource for divisional operations. Working closely with the leadership team, faculty, and staff, the incumbent coordinates a wide range of administrative activities, facilitates effective communication, and supports initiatives that advance the Division's clinical, academic, research, and operational missions.

Job Summary

Manages day-to-day operations and business administration of a large University unit/department. Utilizes a data-driven, strategic approach and implements strategic short- and long-range planning and strategies. Oversees budgetary matters, allocates resources, and performs payroll related functions. Directs relevant business programs and technologies.

Essential Functions

• Provides high-level administrative support to Division Chief and Associate Division Chief.
• Coordinates Faculty onboarding and relocation.
• Coordinates Administrative staff recruitment process.
• Schedules numerous meetings for Physician and Administrative leadership teams.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams, with the ability to effectively manage communications, calendars, documents, and data.

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Manager - Business Administration

Job Family Business Operations & Administration

Job Sub-Family Operational Leadership

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required 3

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range To be determined based on qualifications

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

The University of Pittsburgh is an equal opportunity employer / disability / veteran.