Department Coordinator

University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 24,000 - 31,000; Full time

Benefits offered by this job

Hybrid: On-Campus & Remote

Job summary

University of Pittsburgh is seeking an Administrative Assistant II in the Social Sciences division to support the department chair’s office. The role involves coordinating calendars, scheduling meetings, and event planning, with responsibilities spanning communications, marketing materials, and website updates.

The position offers a hybrid work arrangement combining on-campus presence with remote work as determined by the department.

Qualifications

• Associate's Degree required.
• Minimum of 3 years in administrative support.
• Hybrid work arrangement (On-Campus and Remote).
• Combination of education and relevant experience considered.

Responsibilities

• Manage calendars and schedule meetings.
• Provide coverage when needed and assist with events planning.
• Produce communication and marketing materials.
• Assist with social media updates and the newsletter.
• Coordinate and update the department website.

Skills

3+ years experience

Calendar management

Scheduling meetings

Event coordination

Communication and marketing materials

Social media updates

Education

Associate's Degree

Tools

Microsoft Office

Web/Newsletter tools

Job description

Performs administrative assistant support work of moderate complexity.

Staff Support Social Sciences

The Department Coordinator will initiate, coordinate, implement and retain electronic documentation for all administrative and faculty actions related to the departmental(s) chair’s office within the Social Sciences Division of the Kenneth P. Dietrich School of Arts & Sciences. Serves as a liaison between the department(s) and the Humanities Division Business Office, the Dietrich School Dean’s Office, the Dietrich School Payroll and Sponsored Projects Teams, the Social Sciences Events Team, University Office of International Services and various University Business Offices. Also responsible for: processing travel expense reimbursements, travel advance settlements, One Card and Panther Express purchases, professional service contract agreements, department website updates, as well as general office management and oversight of student worker duties. Provides comparable service and back-up to other Dietrich School departments as needed.

Essential Functions

Responsibilities will include general office duties such as managing calendars, scheduling meetings, and providing coverage when needed. The incumbent will also be responsible for providing support in planning and coordinating events and and producing communication and marketing materials. Other duties will include assisting with social media updates, and coordinating and preparing the newsletter.

Physical Effort

Mostly sedentary, but the position will require ability to move and carry display equipment, walk across campus, and computer, scanner, copier and phone usage.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category

Full-time regular

Job Classification

Staff.Administrative Assistant II

Job Family

Administrative Support

Job Sub-Family

Clerical

Campus

Pittsburgh

Minimum Education Level Required

Associate's Degree

Minimum Years Of Experience Required

3

Will this position accept substitution in lieu of education or experience?

Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule

Monday - Friday 8:30 am - 5:00 pm

Work Arrangement

Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range

$17.74 to $22.17 per hour

Relocation Offered

No

Visa Sponsorship Provided

No

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances

Not Applicable

Required Documents

Resume, Cover Letter

Optional Documents

Not Applicable