*Senior Administrative Manager

University of Oklahoma; Oklahoma City (OK); On-site; USD 50,000 - 90,000; Full time

Job summary

Join a forward-thinking institution as a Senior Administrative Manager, where you will lead the operations of the Neurology department. This role is vital for ensuring the efficient administration of the department, managing staff, and developing policies that enhance productivity and compliance. You will be responsible for overseeing financial procedures, training staff, and maintaining a collaborative work environment. The University of Oklahoma values innovation and inclusivity, making it an ideal place for those looking to make a meaningful impact in a supportive atmosphere. Embrace this opportunity to contribute to a culture of excellence and change lives through education and service.

Qualifications

• Bachelor's degree required with 48 months experience in management.
• Experience in Accounting, Finance, or Business Office preferred.

Responsibilities

• Oversee department operations and manage office staff.
• Develop policies, analyze financial procedures, and ensure compliance.

Skills

Microsoft Office

Detail-oriented

Organizational Skills

Communication Skills

Report Production

Multi-tasking

Education

Bachelor's Degree

48 months managerial experience

Job description

Job Description - Senior Administrative Manager (250323)

Job Number:

250323

Organization:

Dept of Neurology

Job Location:

Full-time

Schedule:

Monday - Friday, 8AM - 5PM

Work Type: Onsite

Salary Range: Commensurate based on experience

Benefits Provided: Yes

Required Attachments: Resume

Job Description

Responsible for the overall operation, administration, and performance of a department or college on behalf of the Chair. Manages office staff and serves as liaison to coordinate inter and intra-departmental administrative functions.

Duties:

1. Supervises office staff.
2. Responsible for hiring, firing, training, conducting performance appraisals, disciplining, delegating tasks, overseeing work, and staff development.
3. Anticipates staffing needs by analyzing workflow and strengths of employees.
4. Develops departmental policy by analyzing current procedures, work issues, and current events.
5. Maintains policy and procedure manuals and documents process.
6. Analyzes departmental financial procedures.
7. Makes recommendations for change and develops strategy for changes.
8. May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.
9. Reviews, edits, and approves employee timesheets, tracks leave, and special pays.
10. Manages all accounts for the department.
11. Reconciles accounts monthly and creates cost spending certification reports.
12. Monitors and ensures money is spent correctly. Sets up new vendors and ensures invoices are in the correct accounts.
13. Makes cash deposits into special accounts.
14. Prepares monthly reports for balanced accounts, verification reports, and management reports.
15. Routes to appropriate personnel.
16. Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements

Required Education: Bachelors degree, AND:

• 48 months experience as a manager in an Accounting, Finance or Business Office.

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelors degree for a total of 96 months of related experience.

Skills:

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Detail oriented for accuracy of data and information
• Highly organized and ability to handle multiple projects and deadlines
• Ability to communicate well and build rapport with faculty and staff
• Ability to produce reports
• Ability to multi-task and meet deadlines in a timely manner

Certifications: None

Advertised Physical Requirements:

• Physical:
  • Sit for prolonged periods.
  • Communicate effectively and listen.
  • Use of computer, calculator, and telephone. Engage in repetitive motion.
• Environmental:
  • Standard office environment.

Department Preferences:

• Experience with office procedures and operations.

Supervision: 1-4 office staff

Why You Belong at the University of Oklahoma:

The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement:

The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check: Yes

Special Indications: None

Job Posting:

Feb 6, 2025

JOB DESCRIPTION HELP

Required Attachments: Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process.

Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!