Senior Administrative Leader for Undergraduate Studies

The Pennsylvania State University; State College (Centre County); On-site; USD 54,000 - 86,000; Full time

Benefits offered by this job

75% tuition discount

Competitive benefits package

Retirement plans

Job summary

The Pennsylvania State University is seeking an Administrative Support Manager to join the senior staff for the Associate Dean for Undergraduate Studies and lead LAUS administrative, budget, and curricular support.

This role oversees the Associate Dean's office, budget processing, curricular affairs, and appointment workflows, coordinating with College and University offices to advance student success.

Qualifications

• Demonstrated ability to develop and maintain clear and reliable processes, to take initiative to identify needs for new processes, and to teach others how to manage/utilize these processes
• Excellent leadership, time management, and people management skills
• Effective written and verbal communication skills
• Ability to use discretion and judgment when handling confidential and sensitive matters
• Demonstrated focus on achieving team productivity
• Demonstrated ability to work independently and to collaborate with other members of a management team
• Excellent interpersonal skills; inclusive and respectful when working with others

Responsibilities

• Oversee daily administrative functions; develop and maintain administrative management procedures for LAUS and advise on complex matters
• Supervise staff dedicated to the Paterno Fellows Program, as well as those staff responsible for administrative support for the Associate Dean; recruiting prospective students; supporting the Office of Academic Integrity; and awarding student enrichment, scholarship, and other awards
• Set priorities, assign work assignments, and conduct annual reviews
• Work with the leadership team to develop and manage budgets for each LAUS subunit
• Oversee fund management and approve financial transactions; monitor budgets to identify potential financial issues/overspending
• Partner with other team members to oversee the scholarship awarding for LAUS
• Support the work of College committees devoted to curricular affairs, academic integrity, and undergraduate studies, as well as academic units that devise and deliver LAUS curriculum
• Advise College faculty and staff with curriculum development and revisions
• Serve as the point of contact for staff searches; manage the hiring of full-time and part-time employees in LAUS
• Initiate, process, and approve human resources and financial forms
• Assist with strategic and operational planning, as well as communicating internal policies and procedures across the organization
• Coordinate facilities requests for the area, serve as liaison with various College and University offices, and work with the leadership team to plan and oversee various events

Skills

Process development

Leadership

Communication

Discretion

Team productivity

Independent work

Interpersonal skills

Office 365 proficiency

Education

Bachelor's Degree

Tools

SAP

Workday

SIMBA

CIM system

Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams)

Job description

The Pennsylvania State University is seeking an Administrative Support Manager to join the senior staff for the Associate Dean for Undergraduate Studies and lead LAUS administrative, budget, and curricular support.

This role oversees the Associate Dean's office, budget processing, curricular affairs, and appointment workflows, coordinating with College and University offices to advance student success.