Senior Administrative & Event Coordinator

Yale University; New Haven (CT); Hybrid; USD 42,705 - 46,838; Full time

Job summary

Yale University in New Haven seeks a Senior Administrative Assistant to provide essential administrative support across departments. The role involves maintaining complex calendars, coordinating travel, organizing events, and handling financial transactions with discretion and professionalism.

The ideal candidate will have strong organizational, communication, and customer service skills, and experience supporting faculty or staff in an academic setting.

Qualifications

• Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication; proficient in Microsoft Office (Word, Excel, Outlook).
• Experience in scheduling, expense processing, and report preparation.

Responsibilities

• Oversees and coordinates administrative, program, and office activities and establishes procedures.
• Oversees support staff and prepares materials for grants, contracts, and budgets; monitors expenditures.
• Provides editorial support for a journal; proofs and edits material for accuracy and production.
• Determines needs for symposia, lectures, and conferences; assembles items and writes reports.
• Greet visitors; screen calls; respond to information requests and mail.

Skills

Organizational Skills

Communication Skills

Administrative Proficiency

Customer Service

Confidentiality and Judgment

Education

High school diploma or equivalent; or Associate's/Bachelor's degree in related field

Tools

Workday

Epic

Job description

Yale University in New Haven seeks a Senior Administrative Assistant to provide essential administrative support across departments. The role involves maintaining complex calendars, coordinating travel, organizing events, and handling financial transactions with discretion and professionalism.

The ideal candidate will have strong organizational, communication, and customer service skills, and experience supporting faculty or staff in an academic setting.