Senior Administrative Coordinator, Health Equity & Programs

State-of-Delawar; Smyrna (DE); On-site; USD 50,000 - 70,000; Full time

Job summary

Department of Health and Social Services (DHSS) in Delaware seeks a Senior Administrative Specialist for the Bureau of Health Equity to coordinate administrative operations across offices including Minority Health, Women’s Health, and Rape Prevention and Education programs.

The role supports budgets, purchasing, contracts, invoices, grants, reporting, and records, serves as liaison to partners, and assists with event coordination and process improvements.

Qualifications

• One year of experience in administrative specialist work.
• One year of experience using standard computer software to create documents, develop spreadsheets, or maintain/update databases.
• One year of experience in collecting, compiling, and evaluating data to prepare reports or administrative documents.
• Six months' experience providing guidance and consultation to management on administrative matters.

Responsibilities

• Coordinate internal and external contacts to support administrative operations.
• Create formatted documents, manage schedules, and maintain databases.
• Deliver excellent customer service in person, electronically, or in writing.
• Explain agency services, laws, rules, and procedures to staff and partners.
• Maintain multiple record-keeping systems and ensure compliance with retention schedules.
• Assist senior staff with data collection, reporting, and dashboard maintenance.

Skills

Administrative support

Data analysis

Document formatting

Customer service

Education

High school diploma or GED

Tools

Microsoft Office

Database software

Job description

Department of Health and Social Services (DHSS) in Delaware seeks a Senior Administrative Specialist for the Bureau of Health Equity to coordinate administrative operations across offices including Minority Health, Women’s Health, and Rape Prevention and Education programs.

The role supports budgets, purchasing, contracts, invoices, grants, reporting, and records, serves as liaison to partners, and assists with event coordination and process improvements.