Senior Administrative Coordinator- DHS/FPS Acquisition Support

Unity Technologies Corporation; Philadelphia (Philadelphia County); On-site; USD 70,000 - 90,000; Full time

Job summary

UnityTec in Philadelphia, PA seeks a Senior Administrative Coordinator to support DHS FPS acquisition activities on site. You will provide high-level administrative and operational support, manage busy calendars, and coordinate actions across stakeholders in a government environment.

The role requires at least three years of relevant admin experience, familiarity with FPS policies, and the ability to handle confidential information. A related bachelor's degree or certifications are preferred.

Qualifications

• Three or more years of relevant administrative experience.
• Experience supporting DHS FPS acquisition management is preferred.
• Bachelor’s degree or related certifications are desirable.

Responsibilities

• Provide high-level administrative and operational support for FPS acquisition activities.
• Manage workloads and calendars, coordinating deadlines with multiple stakeholders.
• Conduct research, analyze information, and propose practical solutions.
• Coordinate with internal offices and external partners to support decision-making and mission execution.
• Apply government and FPS policies to administrative activities and maintain confidentiality.
• Create professional documents using Microsoft 365 tools and support meeting coordination.

Skills

Administrative support

Office coordination

Education

Bachelor's degree (related field)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Teams

OneDrive

Job description

• Philadelphia, PA
• Administrative

Company Overview

UnityTec is an SBA-certified Woman-Owned Small Business (WOSB) delivering high-impact professional and technical services to government agencies. With deep expertise in Industrial and Enterprise Systems Modernization, FIAR (Financial Improvement and Audit Readiness), Industrial Facility Transformation, Program and Project Management, Enterprise Support and Consulting, and Advanced Analytics, we empower organizations to modernize operations and advance mission priorities. Our disciplined approach - grounded in dedicated talent, proactive planning, rigorous quality assurance, agile methodologies, cost-effective delivery, and uncompromising ethics - positions UnityTec as a trusted partner committed to achieving measurable, enduring results for our clients.

Job Overview

We are seeking a Senior Administrative Coordinator- DHS/FPS Acquisition Support to join our team. You will provide independent, high-level administrative and operational support for high-visibility, mission-critical Federal Protective Service (FPS) acquisition-management activities. You will manage competing priorities, coordinate internal and external actions, safeguards sensitive information, and deliver clear, timely support in a dynamic DHS office environment. This is an onsite position available in Philadelphia, PA.

Responsibilities include, but are not limited to:

Executive and Mission-Critical Administrative Support

• Provide high-level administrative assistance in support of office operations and requirements identified in SOW Section 2.4.
• Independently execute administrative assignments associated with high-visibility or mission-critical projects.
• Deliver reliable, responsive office support while adapting to evolving mission requirements and daily operational priorities.
• Take direction from multiple stakeholders and contribute effectively as a member of the office support team.

Workload, Calendar, and Priority Management

• Establish, organize, and manage workload priorities in alignment with organizational mission objectives and goals.
• Coordinate administrative actions, deadlines, and follow-up activities to ensure timely completion of assigned tasks.
• Exercise sound judgment to balance urgent requests with planned work and competing stakeholder needs.
• Identify potential issues affecting schedules, deliverables, or office operations and recommend practical solutions.

Research, Analysis, and Problem Resolution

• Research and analyze administrative, operational, and policy-related situations to identify relevant facts, alternatives, and recommended courses of action.
• Apply analytical and problem-solving skills to resolve routine-to-complex administrative challenges independently.
• Think creatively and proactively to improve coordination, workflow efficiency, and mission support.
• Use independent judgment when handling assignments, escalating matters requiring management attention as appropriate.

Stakeholder Coordination and Communication

• Coordinate actions with internal offices, external organizations, managers, team members, and support personnel.
• Build and maintain productive working relationships across organizational levels and functional areas.
• Prepare and communicate information clearly, professionally, and accurately through oral and written communications.
• Support collaboration among stakeholders to facilitate timely decisions, coordinated actions, and mission execution.

DHS/FPS Policy and Acquisition Support

• Apply working knowledge of applicable Government and DHS regulations, directives, policies, and procedures to administrative support activities.
• Support activities related to FPS acquisition management, as applicable to assigned duties.
• Demonstrate familiarity with FPS-specific policies and directives, or rapidly develop proficiency in those requirements.
• Leverage prior Federal Government, DHS-component, and contractor-support experience to operate effectively within a Government environment.

Information Management and Confidentiality

• Manage, organize, and maintain sensitive and confidential information with discretion, professionalism, and sound judgment.
• Ensure administrative records, correspondence, and work products are handled in accordance with applicable office procedures and information-management requirements.
• Maintain appropriate confidentiality when supporting leadership, acquisition activities, and interoffice coordination.

Digital Productivity and Collaboration Tools

• Use Microsoft 365 applications proficiently to prepare documents, manage information, coordinate work, and facilitate collaboration.
• Develop and maintain professional work products using Microsoft Word, Excel, PowerPoint, OneNote, Outlook, OneDrive, and Teams.
• Use digital tools to organize files, support meetings, communicate status, track actions, and enable efficient team coordination.

Required Qualifications

• A minimum of three (3) years of relevant administrative experience.

Preferred Qualifications

• Prior contractor experience supporting DHS component - particularly FPS acquisition management, is highly desired.
• Working knowledge of Government and DHS regulations, directives, and policies, is highly desired.
• Demonstrated knowledge of FPS specific policies and directives, is highly desired.
• A bachelor's degree in a related field of study.
• Any related certifications.
• Prior Government employment experience

Clearance Requirements

• Must be a U.S. citizen.

UnityTec is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.