Senior Administrative Coordinator

Intermountain Healthcare; Murray (UT); Hybrid; USD 34,000 - 52,000; Full time

Job summary

Intermountain Healthcare seeks a Senior Administrative Coordinator to support the HRPP and IRB programs, coordinating calendars, meetings and communications across stakeholders. You’ll work with investigators, study teams and leaders to advance compliance and efficiency in research operations.

The hybrid role requires on-site presence about 3 days per week at the Transformation Center in Murray, UT, with two remote days. Strong organizational and communication skills are essential.

Qualifications

• Demonstrated experience supporting a director, multiple managers or functional area in an office setting.
• Excellent organizational and time management skills with attention to detail.
• Experience managing calendars, correspondence, travel/expenses, and both remote and in-person meetings.

Responsibilities

• Coordinate administrative and operational functions across IRB, Research Integrity and COI programs.
• Manage calendars, schedule meetings, track initiatives and support payroll and operations.
• Act as liaison with investigators, study teams and organizational leaders; supervise other coordinators if needed.

Skills

Calendar Management

Scheduling

Travel & Expense

Meeting Management

Office Administration

Organizational Skills

Communication Skills

Team Coordination

Relationship Management

Education

Associate degree

Job description

Job Description:Make an impact behind the scenes of groundbreaking research. Join the Human Research Protection Program (HRPP) as a Senior Administrative Coordinator and play a vital role in supporting ethical, high-quality human subjects research. In this dynamic position, you'll partner with investigators, study teams, committee members, and organizational leaders to coordinate critical administrative and operational functions across the Institutional Review Board (IRB), Research Integrity, and Research Conflict of Interest programs.This is an exciting opportunity for a highly organized professional who thrives in a fast-paced environment and enjoys balancing complex priorities. You'll manage calendars, coordinate meetings and communications, track key initiatives, support payroll and operational processes, and serve as a trusted resource to stakeholders across the organization. Your work will directly contribute to the efficiency, compliance, and success of research programs that advance healthcare and improve lives. If you are detail-oriented, proactive, and passionate about supporting meaningful work, we invite you to join our team.Work ScheduleHybrid role – Position requires on-site presence typically 3 days a week in office and two remote days. The office is located at the Gardner Transformation Center.Core business hours: Monday–Friday, 8:00 a.m. – 5:00 p.m.Essential FunctionsThe Administrative Coordinator - Senior works closely in a proactive manner with their assigned group or leader(s) and serves as a liaison with other internal and external stakeholders.Under the direction of the leader(s), caregiver may be assigned special projects and may lead out on teams and initiatives with associated deliverables. Work is often cross functional and may involve multiple facilities, sites, and/or service lines/departments.The Administrative Coordinator - Senior provides support of a technical nature including remote meeting management, facilitation of presentations, and management of multimedia needs both by the leader(s) and meeting support.May be responsible for department day to day operations and goals that relieve and assist the leaders of routine project or advanced administrative duties.The Administrative Coordinator - Senior may supervise other Administrative Coordinators.SkillsDepartment ManagementCalendar ManagementSchedule ManagementTravel and Expense ManagementSchedulingMeeting ManagementOutstanding Organizational AbilitiesAnswering TelephonesPeople ManagementOffice AdministrationOrganizingRequired QualificationsDemonstrated experience supporting a director, multiple managers or functional area in an office settingDemonstrated organizational and time management skills, ability to prioritize tasks, and attention to detailDemonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetingsDemonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammarPreferred QualificationsPrior experience in a human research-related role is strongly preferred, with demonstrated knowledge of clinical research processes, study coordination, and regulatory requirements.Associate degree. Education must be obtained through an accredited institution. Degree will be verified.Experience working in a healthcare setting.Experience with spreadsheets and presentation software.Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others).Physical RequirementsOngoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc.For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.Location:Transformation CenterWork City:MurrayWork State:UtahScheduled Weekly Hours:40The hourly range for this position is listed below. Actual hourly rate dependent upon experience.$24.60 - $37.46We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.By applying for a position with Intermountain, I acknowledge that I will comply with all applicable Intermountain policies and expectations. If applying for a remote or hybrid role, this includes remote work expectations related to confidentiality, information security, work schedules, conflicts of interest, and use of company equipment. I further acknowledge that outside employment or activities may not interfere with job responsibilities or create a conflict of interest with Intermountain. Actual or reasonably perceived conflicts may be grounds for disqualification from consideration or, if hired, corrective action up to and including termination of employment.Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.At Intermountain Health, we use the artificial intelligence (\"AI\") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.All positions subject to close without notice.