Senior Administrative Coordinator

11500 Research and Grants; United States; Hybrid; USD 34,000 - 52,000; Full time

Job summary

Intermountain Health seeks a Senior Administrative Coordinator for the Human Research Protection Program to support ethical, high-quality human subjects research. You will partner with investigators, study teams, committee members, and leaders to coordinate administrative and operational functions across IRB, Research Integrity, and Research Conflict of Interest programs.

The role requires managing calendars, meetings, communications, and key initiatives, while supporting payroll and operational

Qualifications

• Experience supporting a director or multiple managers.
• Strong organizational and time-management skills.
• Experience managing calendars, travel/expenses, meetings.
• Interpersonal verbal and written communication skills including spelling, punctuation, grammar

Responsibilities

• Coordinate calendars, meetings, communications and key initiatives across IRB, Research Integrity and Research Conflict of Interest programs.
• Support payroll and operational processes and serve as a resource to stakeholders across the organization.
• May supervise other Administrative Coordinators and lead cross-functional projects.

Skills

Department Management

Calendar Management

Schedule Management

Travel and Expense Management

Scheduling

Meeting Management

Outstanding Organizational Abilities

Answering Telephones

People Management

Office Administration

Organizing

Education

Associate degree

Job description

Job Description

Make an impact behind the scenes of groundbreaking research. Join the Human Research Protection Program (HRPP) as a Senior Administrative Coordinator and play a vital role in supporting ethical, high-quality human subjects research. In this dynamic position, you'll partner with investigators, study teams, committee members, and organizational leaders to coordinate critical administrative and operational functions across the Institutional Review Board (IRB), Research Integrity, and Research Conflict of Interest programs. This is an exciting opportunity for a highly organized professional who thrives in a fast-paced environment and enjoys balancing complex priorities. You'll manage calendars, coordinate meetings and communications, track key initiatives, support payroll and operational processes, and serve as a trusted resource to stakeholders across the organization. Your work will directly contribute to the efficiency, compliance, and success of research programs that advance healthcare and improve lives. If you are detail-oriented, proactive, and passionate about supporting meaningful work, we invite you to join our team.

Work Schedule Hybrid role - Position requires on-site presence typically 3 days a week in office and two remote days. The office is located at the Gardner Transformation Center. Core business hours: Monday-Friday, 8:00 a.m. - 5:00 p.m.

Essential Functions

The Administrative Coordinator - Senior works closely in a proactive manner with their assigned group or leader(s) and serves as a liaison with other internal and external stakeholders. Under the direction of the leader(s), caregiver may be assigned special projects and may lead out on teams and initiatives with associated deliverables. Work is often cross functional and may involve multiple facilities, sites, and/or service lines/departments. The Administrative Coordinator - Senior provides support of a technical nature including remote meeting management, facilitation of presentations, and management of multimedia needs both by the leader(s) and meeting support. May be responsible for department day to day operations and goals that relieve and assist the leaders of routine project or advanced administrative duties. The Administrative Coordinator - Senior may supervise other Administrative Coordinators.

Skills

• Department Management
• Calendar Management
• Schedule Management
• Travel and Expense Management
• Scheduling
• Meeting Management
• Outstanding Organizational Abilities
• Answering Telephones
• People Management
• Office Administration
• Organizing

Required Qualifications

• Demonstrated experience supporting a director, multiple managers or functional area in an office setting
• Demonstrated organizational and time management skills, ability to prioritize tasks, and attention to detail
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
• Demonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammar

Preferred Qualifications

• Prior experience in a human research-related role is strongly preferred, with demonstrated knowledge of clinical research processes, study coordination, and regulatory requirements.
• Associate degree. Education must be obtained through an accredited institution. Degree will be verified.
• Experience working in a healthcare setting.
• Experience with spreadsheets and presentation software.
• Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others).

Physical Requirements

Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.

Location

Transformation Center
Work City: Murray
Work State: Utah
Scheduled Weekly Hours: 40
The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $24.60 - $37.46

Benefits

We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Equal Opportunity

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Hiring Process

If applying for a remote or hybrid role, this includes remote work expectations related to confidentiality, information security, work schedules, conflicts of interest, and use of company equipment. I further acknowledge that outside employment or activities may not interfere with job responsibilities or create a conflict of interest with Intermountain. Actual or reasonably perceived conflicts may be grounds for disqualification from consideration or, if hired, corrective action up to and including termination of employment.

Contact & Support

If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact 1-800-843-7820 or email [e-mail]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. Introduce yourself to our Talent Acquisition team and we will get in touch if there is a role that seems like a good match.

PEAK Program

Intermountain Health’s PEAK program supports caregivers in the pursuit of their education goals and career aspirations by providing up-front tuition coverage paid directly to the academic institution. The program offers 100+ learning options to choose from, including undergraduate studies, high school diplomas, and professional skills and certificates. Caregivers are eligible to participate in PEAK on day 1 of employment.

Other Information

The primary intent of this job description is to set a fair and equitable rate of pay for this classification. Only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties may be assigned by the supervisor. All positions subject to close without notice.