Senior Administrative Coordinator

Socket.dev; Leesburg (VA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Retirement matching 5%

Tuition and loan assistance

Mental health support sessions

Paid time off and flexible schedules

Job summary

Inova Loudoun Hospital is seeking a Senior Administrative Coordinator for Surgical Oncology and Medical Unit to provide advanced administrative and operational support. The role is full-time, day shift, 40 hours per week, Monday–Friday, on-site in Northern Virginia.

The position requires 5 years of relevant healthcare or administrative experience, strong organizational skills, and the ability to coordinate calendars, meetings, travel, onboarding, and internal communications for leadership teams.

Qualifications

• Minimum of 5 years of relevant administrative, office, or healthcare experience.
• Strong organizational and multitasking abilities are required.
• Experience supporting leadership teams and coordinating calendars, meetings, and travel.

Responsibilities

• Manages calendars, schedules meetings, and coordinates travel.
• Prepares correspondence, reports, presentations, and meeting materials.
• Maintains filing systems and records; supports department operations and timekeeping.
• Assists with onboarding and training of new staff or temporary personnel.
• Coordinates events, trainings, and internal communications.
• Drafts communications for department leadership and coordinates cross‑department interactions.
• Tracks data entry, reporting, and maintains spreadsheets and dashboards.
• Manages department budget tracking, requisitions, invoices, and expense reports.

Skills

Calendar management

Communication

Document preparation

Event coordination

Stakeholder coordination

Education

High School Diploma or equivalent

Job description

Inova Loudoun Hospital is seeking a dedicated Senior Administrative Coordinator for Surgical Oncology and Medical Unit. This position is for Full-time day shift, 40 hours per week (Monday-Friday).

The Administrative Coordinator Senior provides advanced administrative and operational support to hospital departments and leadership teams for Surgical Oncology (24-bed unit) and Medical Unit (36-bed unit).

Inova is consistently ranked as a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

• Committed to Team Member Health:offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
• Tuition and Student Loan Assistance:offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support:offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance:offering paid time off, paid parental leave, flexible work schedules, and remote and hybrid career opportunities.

Senior Administrative Coordinator Job Responsibilities

• Manages calendars, schedules meetings, and coordinates travel arrangements.
• Prepares correspondence, reports, presentations, and meeting materials.
• Maintains organized filing systems and ensures accurate recordkeeping.
• Supports departmental operations, including supply ordering, invoice processing, and timekeeping.
• Assists with onboarding and training of new staff or temporary personnel.
• Coordinates logistics for events, trainings, and internal communications.
• Serves as a point of contact for internal and external stakeholders.
• Drafts and distributes communications on behalf of department leadership.
• Facilitates smooth communication between departments and leadership.
• Assists with data entry, tracking, and reporting for departmental projects.
• Maintains spreadsheets, dashboards, and databases as needed.
• Supports compliance with hospital policies and regulatory requirements.
• Revises and drafts processes and procedures as needed to support efficient and effective department operations.
• Tracks and monitors department budget.
• Processes requisitions, invoices, and expense reports and other budget management and tracking activities as needed.
• May perform additional duties as assigned.

Minimum Requirements

• Education: High School Diploma or equivalent
• Experience: 5 years of relevant administrative, office, or healthcare experience

We are Inova, Northern Virginia’s leading nonprofit healthcare provider. Every day, our 26,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step. At Inova, we're constantly striving to be ever better — to shape a more compassionate future for healthcare.

Inova Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information, or any other characteristics protected by law.