Senior Administrative Coordinator

Inova Health System; Leesburg (VA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Retirement matching 5%

Education assistance and student loans

Mental health support

Paid time off and flexible schedules

Job summary

Inova Loudoun Hospital is seeking a Senior Administrative Coordinator to provide advanced administrative support to Surgical Oncology (24-bed unit) and the Medical Unit (36-bed unit). This full-time, day-shift role supports calendars, travel, reports, budgets, and internal communications across departments.

The candidate brings 5+ years in healthcare administration, strong organizational and communication skills, and the ability to coordinate multiple priorities in a fast-paced hospital setting.

Qualifications

• High School Diploma or equivalent required.
• 5 years of relevant administrative, office, or healthcare experience.
• Proficiency in calendar management, scheduling, travel coordination, and report preparation.
• Experience supporting hospital departments and leadership teams preferred.

Responsibilities

• Manages calendars, schedules meetings, and coordinates travel arrangements.
• Prepares correspondence, reports, presentations, and meeting materials.
• Maintains organized filing systems and ensures accurate recordkeeping.
• Supports departmental operations, including supply ordering, invoice processing, and timekeeping.
• Assists with onboarding and training of new staff or temporary personnel.
• Coordinates logistics for events, trainings, and internal communications.
• Serves as a point of contact for internal and external stakeholders.
• Drafts and distributes communications on behalf of department leadership.
• Facilitates smooth communication between departments and leadership.
• Assists with data entry, tracking, and reporting for departmental projects.
• Maintains spreadsheets, dashboards, and databases as needed.
• Supports compliance with hospital policies and regulatory requirements.
• Revises and drafts processes and procedures as needed to support efficient and effective department operations.
• Tracks and monitors department budget.
• Processes requisitions, invoices, and expense reports and other budget management and tracking activities as needed.

Skills

Calendar management

Travel coordination

Communication

Report preparation

Onboarding/training

Budget tracking

Data entry/reporting

Stakeholder management

Process improvement

Education

High School Diploma or equivalent

Tools

Microsoft Office

Excel

Databases

Dashboards

Job description

Inova Loudoun Hospital is seeking a dedicated Senior Administrative Coordinator for Surgical Oncology and Medical Unit. This position is for Full-time day shift, 40 hours per week (Monday-Friday).

The Administrative Coordinator Senior provides advanced administrative and operational support to hospital departments and leadership teams for Surgical Oncology (24-bed unit) and Medical Unit (36-bed unit).

Inova is consistently ranked as a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions - starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance: offering paid time off, paid parental leave, flexible work schedules, and remote and hybrid career opportunities.

Senior Administrative Coordinator Job Responsibilities

• Manages calendars, schedules meetings, and coordinates travel arrangements.
• Prepares correspondence, reports, presentations, and meeting materials.
• Maintains organized filing systems and ensures accurate recordkeeping.
• Supports departmental operations, including supply ordering, invoice processing, and timekeeping.
• Assists with onboarding and training of new staff or temporary personnel.
• Coordinates logistics for events, trainings, and internal communications.
• Serves as a point of contact for internal and external stakeholders.
• Drafts and distributes communications on behalf of department leadership.
• Facilitates smooth communication between departments and leadership.
• Assists with data entry, tracking, and reporting for departmental projects.
• Maintains spreadsheets, dashboards, and databases as needed.
• Supports compliance with hospital policies and regulatory requirements.
• Revises and drafts processes and procedures as needed to support efficient and effective department operations.
• Tracks and monitors department budget.
• Processes requisitions, invoices, and expense reports and other budget management and tracking activities as needed.
• May perform additional duties as assigned.

Minimum Requirements

• Education: High School Diploma or equivalent
• Experience: 5 years of relevant administrative, office, or healthcare experience