Oncology New Patient Coordinator

Inova Health System; Falls Church (VA); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health coverage

Retirement match

Education assistance

Student loan help

Mental health support

Paid time off

Job summary

Inova Health System is seeking an Oncology New Patient Coordinator for the Woodbridge Cancer Center. This full-time position offers a hybrid schedule with hours Monday–Friday, 8:00 am–4:30 pm.

You will enter patient information into Epic, serve as the first contact for oncology patients, and coordinate new patient visits with the care team. The role requires an associate degree and relevant experience in a patient-facing setting, plus completion of required certifications within a year.

Qualifications

• Associate's degree in a related field or relevant experience (equivalent to 2 years).
• Minimum 3 years in customer service or office setting.
• Certification as Healthcare Access Associate or Manager within 1 year of employment.

Responsibilities

• Enter new patient information into Epic questionnaire (intake date, insurance, demographics, etc.).
• Serve as first point of contact for Oncology patients and coordinate access for all patients.
• Schedule new patient visits with the care team using EMR or scheduling systems.
• Obtain detailed information from multiple facilities prior to appointments.
• Coordinate diagnostic tests, procedures and physician visits.
• Perform additional duties as assigned.

Skills

Interpersonal skills

Organizational skills

Patient-centered communication

Compassionate care

Education

Associate's degree in related field

Tools

Epic EMR

Job description

Inova Health Center - Woodbridge is seeking an Oncology New Patient Coordinator. This position is full-time; hybrid; Monday-Friday, 8:00 am-4:30 pm

Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

• Committed to Team Member Health:offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement:Inova matches the first 5% of eligible contributions – starting on your first day.
• Tuition and Student Loan Assistance:offeringup to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support:offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance:offering paid time off and paid parental leave.

Oncology New Patient Coordinator Job Responsibilities

• Accurately enters new patient information into the Epic questionnaire such as intake date, insurance status, demographics, referring provider, consultation appointments, internal/external referral source, family history, smoking history and other pertinent information.
• Serves as the first point of contact for Oncology patients entering the Cancer Center and creates a seamless model of access and coordination for all patients through the use of Lean methodologies and error reduction techniques.
• Schedules new patient visits with the interdisciplinary care team (i.e. surgery, plastics, radiation oncology, medical oncology and Life with Cancer) by using the electronic medical records or other scheduling systems.
• Obtains accurate and detailed information on each patient from multiple facilities by the scheduled appointment date such as prior medical history, financial status, release forms as well as outside records, results, films and slides.
• Responsible for the complex coordination and scheduling of diagnostic tests, procedures and physician visits.
• May perform additional duties as assigned.
• Education: Associate's degree in related field (or relevant experience in lieu of degree equivalent to 2 years).
• Experience: 3 years of relevant experience within a customer service or office setting.
• Certification:Certified Healthcare Access Associate or Certified Healthcare Access Manager within 1 year of employment.

Preferred Qualifications

• Training: Must beavailable for part-time training upon hiring (20-24 hours a week) for at least three weeks; Once fully trained, must have flexibility to work shifts around business hours: Monday-Friday 8:00 am-4:30 pm
• Skills: Strong interpersonal skills with the ability to build rapport and provide a positive patient experience; Highly organized with strong attention to detail
• Other: Compassionate, patient-centered communication; Comfortable working in a high-touch, patient-facing environment; Must be able to work onsite

About Us

We are Inova, Northern Virginia’s leading nonprofit healthcare provider. Every day, our 26,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step. At Inova, we're constantly striving to be ever better — to shape a more compassionate future for healthcare.

Inova Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information, or any other characteristics protected by law.

Job Info

• Job Identification 689275
• Job Category Patient Services
• Posting Date 09/07/2026, 04:00 AM
• Locations Inova Health Center - Woodbridge