Senior Administrative Coordinator

SupportFinity™; Arlington (VT); On-site; USD 58,400 - 111,000; Full time

Benefits offered by this job

Parental leave

Flexible work schedules

Healthcare benefits

Job summary

SupportFinity™ in Arlington, VA is seeking an experienced administrative professional to support senior leaders and coordinate various functions.

The ideal candidate will have at least 6 years of experience in administrative roles, with proficiency in Microsoft Office 365. The position offers full-time, on-site work and a range of benefits including healthcare and retirement plans.

Join SupportFinity™, where you'll thrive in a collaborative environment dedicated to professional growth and success.

Qualifications

• Minimum of 6 years of relevant experience.
• Experience managing calendars for leaders or teams.
• Excellent written communication skills.

Responsibilities

• Provide administrative support to senior leaders.
• Maintain senior leader calendar for meetings and events.
• Assist in meetings, drive slides or other material.

Skills

Organizational skills

Customer service focus

Microsoft Office 365 proficiency

Attention to detail

Interpersonal skills

Education

AA/AS degree or equivalent

Job description

Location: US-VA-ARLINGTON-111 ~ 1300 17th St N ~ BBN ARLINGTON

Position Type: Onsite

U.S. citizenship is required; only U.S. citizens may access information under this program/contract.

RTX Corporation is an aerospace and defense company that provides advanced systems and services for commercial, military and government customers worldwide. It comprises three industry-leading businesses – Collins Aerospace Systems, Pratt & Whitney, and Raytheon.

What you will do

• Provide administrative support to the Business Unit (BU) group’s senior leader and employees who are primarily located or assigned to the BU in BBN’s Arlington, VA office.
• Collaborate and support all other administrative teams within the organization when necessary.
• Maintain senior leader calendar for meetings, events, vacation, and travel.
• Answer routine questions on policies and procedures as it relates to the administrative performance, including expense reporting, group meals, etc.
• Coordinate internal meetings and functions, including arranging for visitors and ordering catered food.
• Assist in meetings – drive slides or other material for Zoom and/or in-person formats.
• Create and process trip/expense reports for leader and staff, and vendor check reimbursements.
• Maintain log and track ongoing and outstanding travel claims.
• Arrange/assist with travel reservations and process expense reports.
• Coordinate with TA staff and/or managers on interview schedules.
• Assist with new employee onboarding requirements for Business Unit employees in Rosslyn, as needed.
• Coordinate, assist and potentially generate export paperwork requirements as necessary.
• Assist Facilities in coordinating office moves within the Business Unit when required.
• Assist in maintaining company document repositories.
• Order office supplies and maintain stock.
• Coordinate and participate with other administrators across the business to build rapport and foster a collaborative environment.
• Provide support, guidance and input on evolving business changes, process improvements and the like.
• Assist Communications to track support tickets to include managing the company store relationship for Business Unit or Rosslyn staff.
• Support government property inventory barcoding, tracking, and periodic audits.
• Perform other administrative and clerical duties as assigned.

What you will gain

• Opportunity to leverage and further develop your customer service, problem-solving and organizational skills.
• Work in a collaborative environment and develop leadership qualities including facilitation, collaboration, and influential communication.
• Opportunities to develop new skills and progress in your career.

Qualifications You Must Have

• AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
• Proficiency in Microsoft Office 365 applications to include Word, PowerPoint, and Excel.
• Proven administrative ability.
• 6+ years of related experience.
• Excellent organizational skills.
• A focus on customer service.
• Experience managing and coordinating calendars for leaders or teams.
• Experience processing travel and expense documents for leaders and team members, coordinating and assisting with site meetings and events.
• Great attention to detail.
• Ability to multitask effectively and expeditiously complete tasks.
• Excellent written communication skills.
• Teamwork, collaboration, and initiative are essential in this role.
• Excellent interpersonal skills.
• Light occasional domestic travel, as needed in support of another site.
• Proactive in managing tasks; anticipate events and respond to changes (e.g., schedules); an ability to think outside the box is essential to this role.

What We Offer

We offer a robust total rewards package with compensation, healthcare, wellness, retirement, and work/life benefits; career development and recognition programs. Some of the benefits include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance and child/adult backup care.

To help you achieve your goals

• A strong leadership team well-versed in government R&D.
• A collaborative and collegial environment to push state‑of‑the‑art research.
• Business development, programming, contracting, finance, and HR support.

This position requires a U.S. Person who is eligible to obtain any required Export Authorization.

Eligible candidates may be asked to attend select steps of the interview process in‑person at one of our office locations, regardless of whether the role is designated as on‑site, hybrid or remote.

Salary range for this role is 58,400 USD – 111,000 USD.

Hired applicants may be eligible for benefits, including medical, dental, vision, life insurance, short‑term disability, long‑term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent on the specific business unit as well as whether or not the position is covered by a collective‑bargaining agreement.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.