Campus Safety & Operations Administrative Specialist

Waubonsee Community College; Sugar Grove (IL); Hybrid; USD 29.000 - 34.000; Vollzeit

Zusammenfassung

Waubonsee Community College in Sugar Grove, IL is seeking an Administrative Specialist to support Campus Safety and Operations. This full-time, hybrid role involves onboarding staff, managing access control, and coordinating cross-departmental projects.

The position requires strong administrative skills, confidentiality, and the ability to work with a diverse team. The campus offers a hybrid schedule, comprehensive benefits, and opportunities to contribute to campus safety and facilities

Qualifikationen

• High school diploma required.
• Three years related administrative experience.
• Proficiency with MS Word, MS Teams, spreadsheets, data entry, email, electronic calendar and computer networking.

Aufgaben

• Perform daily administrative support for the Executive Director of Campus Safety and Operations.
• Onboard new employees with Access Cards and Keys; maintain key inventory DB and core inventory.
• Troubleshoot access door issues and schedule repairs with vendors.
• Serve as Controller for Access Control and Security systems; manage employee access and building schedules.
• Review timesheets and leave requests for direct reports; coordinate service desk work orders.
• Schedule bi-monthly and other meetings for Campus Safety & Operations team and direct reports.
• Maintain facilities data for ICCB annual reports; update building maps with renovations.
• Answer phones, take messages and respond to inquiries.
• Prepare BOT meeting folders and maintain memos for Board of Trustees.

Kenntnisse

MS Word

MS Teams

Spreadsheets

Data entry

Email

Calendar management

Networking basics

Ausbildung

High School Diploma

Tools

Access control system

Timekeeping system

Jobbeschreibung

Waubonsee Community College in Sugar Grove, IL is seeking an Administrative Specialist to support Campus Safety and Operations. This full-time, hybrid role involves onboarding staff, managing access control, and coordinating cross-departmental projects.

The position requires strong administrative skills, confidentiality, and the ability to work with a diverse team. The campus offers a hybrid schedule, comprehensive benefits, and opportunities to contribute to campus safety and facilities