Senior Administrative Clerk
City of Lodi
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Benefits offered by this job
Job summary
The City of Lodi is seeking a skilled Administrative Clerk to perform a broad range of complex clerical duties in a city office environment. The role requires advanced technical capability and the ability to independently manage confidential information and prioritize tasks.
Two years of clerical experience is expected, with one year at the Administrative Clerk level in the City of Lodi. The position supports City operations and offers competitive benefits under the city framework.
Qualifications
- Requires high school diploma supplemented by clerical computer courses.
- Two years of responsible clerical experience; one year at or equivalent to Administrative Clerk in City of Lodi.
Responsibilities
- Perform complex and difficult clerical duties with advanced technical expertise.
- Generate reports and assist in communications, memos, budget-related tasks.
- Prepare complex correspondence, reports, and related documents with priority given to deadlines.
- Maintain confidential personnel information and manage routine information requests.
- Operate standard office software and hardware, assist staff with IT-related issues when needed.
Skills
Education
Tools
Job description
This recruitment is to fill two vacancies and to establish an eligibility list for future vacancies throughout the city. Benefits include: CalPERS Retirement, Deferred Compensation - Three percent (3%) Match, Medical/Dental/Vision/Chiropractic, 9/80 Work Schedule, and more...
This recruitment is to fill two vacancies and to establish an eligibility list for future vacancies throughout the city. Benefits include: CalPERS Retirement, Deferred Compensation - Three percent (3%) Match, Medical/Dental/Vision/Chiropractic, 9/80 Work Schedule, and more...
Applications will be accepted until a sufficient number of qualified applications have been received; however, the recruitment will close no later than 11:59 pm on Thursday, October 29, 2026. Interested candidates should apply as soon as possible.
The examination process will consist of a competitive evaluation of qualifications based on a review of the Application, Supplemental Questionnaire, and a Written Examination; therefore, it is to your advantage to provide as much detailed and relevant work experience as possible, as a resume will not be accepted or reviewed in lieu of the application materials.
Date to be determined, only those applicants who meet the minimum qualifications will be invited to the exam (Candidates must appear in person for the examination).
Job descriptions are intended to present a broad and general range of duties which includes, purpose, responsibilities, and scope of work. Job descriptions are not intended to reflect all duties performed within the job.
Performs a variety of complex and difficult clerical duties; exercises an advanced level of technical expertise and/or job knowledge relating to the clerical function.
This is the journey level of the Administrative Clerk series. Incumbents have demonstrated proficiency and perform a variety of complex and difficult clerical duties. This class is flexibly staffed with Administrative Clerk and is distinguished from Administrative Clerk by more complex and difficult duties performed. Maintains responsibility for oversight of clerical support functions and an ability to independently apply an advanced skill.
General supervision is provided by higher level personnel. Functional or technical supervision may also be given or received from other staff members.
Duties may include, but are not limited to, the following:
- Performs a variety of complex and difficult clerical duties; exercises an advanced level of technical expertise and/or job knowledge relating to the clerical function.
- Generates reports and perform other automated processes; may provide clerical and administrative support in the generation of communications, memos, budget reconciliations, etc.
- Prepares a variety of complex correspondence, reports, and other such tasks; ensures that work in an office is handled on a priority basis and completed in a timely manner;
- Performs general clerical duties including filing, tracking and monitoring information, and processing routine requests for information; may participate and assist in routine personnel, payroll, purchasing, and budget duties;
- Maintain confidential information related to personnel actions and managerial practices and decisions.
- Acts as receptionist and refers inquiries as appropriate; responds to complaints and requests for information;
- Operates personal computer, related software and programs; performs routine technical computer duties including performing file back-ups, assigning passwords and security codes for individual desk-tops, training department staff, moving and cleaning hardware; troubleshooting hardware and software for staff prior to contacting City IT staff;
- Performs other duties related to the operation of the department and the City including additional duties that enable the department and City to meet the diverse needs of its community.
- Correct English usage, spelling, grammar, and punctuation;
- Modern office methods, procedures and equipment, including personal computers and automated systems where applicable;
- Principles of supervision, training, and performance evaluation.
Understand the organization and operations of the City and of outside agencies as necessary to assume assigned responsibilities;
- Performs a variety of complex and difficult clerical duties; exercises an advanced level of technical expertise and/or job knowledge relating to the clerical function.
- Generates reports and perform other automated processes; may provide clerical and administrative support in the generation of communications, memos, budget reconciliations, etc.
- Maintain confidential information related to personnel actions and managerial practices and decisions.
- Where applicable, plan, organize, and manage a specific function within an assigned department;
- Use and operate centralized telephone equipment, personal computer, related software and peripheral equipment;
- Communicate effectively, orally, and in writing;
- Type and/or transcribe at a speed necessary for adequate job performance;
- Provide oversight to others as necessary;
- Establish and maintain cooperative and effective relationships with those contacted during the course of work.
Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities are:
Equivalent to the completion of High School supplemented by specialized clerical and/or computer software courses.
Two years of responsible clerical experience. One year of experience comparable to that of the Administrative Clerk class in the City of Lodi.
Office environment
Essential and marginal functions may require maintaining physical condition necessary for sitting, standing, bending and stooping for prolonged periods of time; using various office equipment including a computer screen and keyboard and occasionally lifting up to 30 pounds.
FLSA: Non-Exempt
Telephone: 209-333-6704. Persons with hearing impairment, please call the California Relay Service 7-1-1.
Selection Process: Only the best qualified applicants will be invited to continue in the recruitment process.
EQUAL OPPORTUNITY EMPLOYER - The City of Lodi is an equal opportunity employer and is committed to a policy of fair employment practices regardless of race, color, ancestry, national origin, religion, sex or sexual orientation, marital status, age, mental or physical disability or perceived disability, medical condition, pregnancy, political affiliation or belief, or other unlawful discrimination.
AMERICANS WITH DISABILITY ACT - In compliance with the Americans with Disabilities Act and Section 504 of the Rehabilitation Act, the City of Lodi provides reasonable accommodation for qualified individuals with disabilities. Individuals with disabilities requiring accommodations must contact the Human Resources Division upon application submittal to confirm the request.
CRIMINAL BACKGROUND INFORMATION - City of Lodi is authorized and required by the state of California to access Local, State, and/or Federal criminal history as part of the testing process. This process can be completed by initial fingerprinting and/or a full Background investigation pursuant to Penal Code
- 11105(b)(10),
- 11105.3,
- 13300(b)(10); Education Code
- 10911.5; Public Resources Code
- 5164) and in compliance with the City of Lodi's Fingerprinting Policy and Procedure. As a future employee or volunteer, you are required to be fingerprinted and processed through the Department of Justice and cleared before you can start. All information obtained will be kept in strict confidentiality.
Applicants must possess the minimum qualifications by the final filing date. Eligible lists are established upon successful completion of the selection process. The candidates must be successful in each part of the testing. To fill each vacancy the hiring department will request names to be certified from the eligible list and will make a selection from this certification list.
Conditional job offers are subject to successful completion of a medical drug screen and/or physical. Candidates should not quit or give notice to their current employer until final notification has been awarded by the Human Resources Division.
All positions may be subject to a physical or drug screen issued by a qualified medical physician assigned by the Human Resources Division. Under the requirements of the Drug Free Workplace Act of 1988, the City of Lodi has been designated as a drug-free workplace.
At the time of appointment all candidates will be required to execute an oath of allegiance and complete Form I-9 - Employment Eligibility Verification in compliance with the Immigration and Naturalization Act. United States citizenship is not required. All new appointees are required to successfully complete a probationary period of twelve months.
The starting salary is the first rate shown on the job announcement. Advancement to the higher steps of the salary range is based upon merit in accordance with the Salary Ordinance and Rules for Personnel Administration. Eligibility for the first merit increase is effective after 12 months and for additional merit increases after one year intervals until the employee has reached the maximum step.
Holiday - An average of 13 paid holidays per year. Vacation - 2 weeks paid vacation annually, increasing with length of service depending upon the appropriate labor agreement. Sick Leave - 10 days per year depending upon the appropriate labor agreement. Administrative Leave - Management/Mid-Management positions receive 80 hours per calendar year, and specified professional/technical positions receive 40 hours per fiscal year (Pro-Rated).
Medical, Dental and Vision plans are available for employee and dependents. A portion of the premiums may be the employee's responsibility.
The City pays the full premium for employee and dependent life insurance, and offers a long-term disability plan that provides up to approximately 2/3 of an employee's salary.
The City of Lodi is a member of the Public Employees' Retirement System (P.E.R.S.). Lodi is not a member of the Social Security System except for the required medical contribution. Employees may participate in a 457 Deferred Compensation program.
Employees may participate in a Section 125 Flexible Spending Account.
This bulletin does not constitute an expressed or implied contract. Any provisions or job duties contained in this bulletin may include modifications pending labor agreements and/or council approval.
Employee Benefits stated herein are subject to change through the collective bargaining process and are not guaranteed.
0-5 years = 10 days/year.
6-11 years = 15 days/year
12-14 years = 17 days/year
15 years & over = 20 days/year
Maximum carryover is 2 times accrual rate per year. No cash out allowed.
12 days/year
10.5 fixed days per year.
All employees are offered medical insurance for themselves and dependent(s) through CalPERS Medical Plans. Effective January 1, 2026, City shall pay a monthly maximum towards medical premiums as follows:
- $1,051.97 per month for Employee Only
- $2,103.95 per month for Employee +1
- $2,735.14 per month for Family
If employee selects a higher cost plan, employee will pay the difference as a payroll deduction.
If an employee elects not to be covered by medical insurance through the City of Lodi, an additional:
- $692.81 per month for family
- $532.92 for employee + 1 dependent
- $305.22 for single
will be added to either the employee's deferred compensation account or cash. In order to qualify for this provision, proof of group insurance must be provided to the City.
The City shall pay the full cost for the employee and their dependents dental premium for the term of this agreement. The City agrees to provide a vision care plan, equivalent to the VSP Plan B, with a $25.00 deductible for the employee and dependents; the entire premium to be paid by City.
A deferred compensation plan is available at the employee's option.
Tuition Reimbursement up to $3000 per fiscal year as per City policy.
A life insurance program providing $25,000 term life insurance.
After a 60-day waiting period, coverage is 66 2/3% of salary, employer covers 100% of premium.
New employees into the CalPERS retirement system are enrolled in the 2%@62, three-year average retirement formula. Employees hired after January 1, 2013, with less than a six-month break in CalPERS (or reciprocal agencies) are enrolled in the 2%@55, three-year retirement formula. At present, employees will contribute towards the employee portion of their CalPERS retirement costs. If additional information is needed regarding CalPERS retirement plans/costs, please contact Human Resources.
Employees shall pay the 7% employee portion of Retirement Benefits.
01 I understand that in order for my application to receive every consideration in the selection process, I must complete all of the application (education, experience, etc.) along with the following Supplemental Questions and provide concise but detailed answers. I understand these responses must match the information I provide in the Work Experience and Education sections of my application. When answering narrative descriptions of my experience, I understand that I must include the name of the employer, dates of employment, and the name and phone number of my supervisor.
Do not refer to a resume or other documentation in lieu of completing the employment history section or responding to the supplemental questions; they will not be reviewed or considered.
I certify that all the information provided on my application and this Supplemental Questionnaire is true to the best of my knowledge.
- I have read and understand the above instructions
02
This position requires a minimum of a high school diploma or equivalent. Do you possess and meet this requirement?
- Yes
- No
03
How many years of clerical experience do you have?
- 1-2
- 3-4
- 5-6
- 7 plus
- No clerical experience
04
List the computer programs with which you are familiar and indicate your experience level (e.g., beginner, intermediate, advanced).
- Required Question
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