Senior Administrative Busniess Partner

WillHire; South San Francisco (CA); Hybrid; USD 150,000 - 200,000; Full time

Job summary

A leading company is seeking a Senior Administrative Business Partner to support their dynamic Therapeutic Areas Squad. This hybrid role requires managing complex calendars, coordinating meetings, and providing direct support to senior leadership. Ideal candidates will have 5-7 years of experience in administrative or project management roles, especially in pharma or biotech environments.

Benefits

Medical

Dental

Vision

401K

Qualifications

• 5–7 years of administrative, operations, or project management experience preferred.
• Experience supporting senior leaders is crucial.
• Detail-oriented with high standards for accuracy.

Responsibilities

• Manage complex calendars and support logistics for meetings.
• Coordinate internal events and team offsites.
• Draft communications and oversee office logistics.

Skills

Organization

Confidentiality

Communication

Collaboration

Attention to Detail

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

cSuite tools

Google Suite

Job description

Role Summary
We are seeking a Senior Administrative Business Partner to support our dynamic and fast paced Therapeutic Areas Squad within the Commercial organization. This role is critical to driving operational excellence and ensuring teams are positioned to achieve key business milestones.

Job Responsibilities
Expertly manage complex calendars and shared drives using Google Suite
Navigate Genentech IT systems (e.g., cSuite, collaboration tools) with ease
Maintain relationships with internal and external stakeholders with a high degree of confidentiality
Plan and coordinate mid- to large-scale internal meetings and team offsites
Support logistics for meetings with external partners, including preparation and follow-up
Lead execution of internal events requiring virtual platforms and advanced tech setups
Contribute to meeting materials, agendas, note-taking, and follow-up actions
Draft communications on behalf of leaders and manage internal content platforms (gSites, Spaces, newsletters)
Oversee logistics of office moves and space planning in collaboration with admin leads
Support recruiting logistics, including candidate hosting, interview coordination, and onboarding
Plan and manage team-building events, workshops, and training coordination
Handle vendor and speaker engagements, including contracts and payments
Maintain department org charts and assist in special projects as needed

Functional Responsibilities
Provide direct administrative support to Senior Leadership
Coordinate key meetings and events (e.g., planning sessions, field meetings)
Support contracting processes and ensure timely agreement execution
Assist with planning and logistics for team offsites and network calls
Support onboarding of new team members

Required Skills & Qualifications
Familiarity with Genentech is a plus
5–7 years of administrative, operations, or project management experience (pharma/biotech experience preferred)
Strong track record supporting senior leaders
Proactive, organized, and able to prioritize and execute tasks independently
Collaborative mindset with experience working cross-functionally
Trusted with confidential information and exercises sound judgment
Detail-oriented with high standards for accuracy
Skilled in Microsoft Office and cSuite tools (gMail, gCal, gSheets, Trello, Zoom, etc.)
Bachelor’s degree or equivalent experience preferred

Location: Hybrid, must be onsite 3 days per week

This is the pay range that Magnit reasonably expects to pay for this position: $30.00/hour-$40.00/hour

Benefits: Medical, Dental, Vision, 401K (provided minimum eligibility hours are met)

Magnit has an ongoing commitment to the diversity and inclusion of all team members. We believe that embracing diversity leads to innovation and helps address the needs of the business. We welcome individuals from different backgrounds, experiences, and cultures to join our team. We value this diversity and strive to create an inclusive environment that celebrates these unique perspectives, allowing you to contribute to your full potential. Finally, but most importantly, we expect all team members to be treated with dignity and respect.

If you have a disability and need an accommodation in relation to the online application process, please email us at [e-mail]