Senior Administrative Busniess Partner

TalentBurst; South San Francisco (CA); On-site; USD 150,000 - 200,000; Full time

Job summary

A leading company is seeking a Senior Administrative Business Partner to support a dynamic team within its Commercial organization in South San Francisco. The role involves expert management of administrative tasks, stakeholder relations, and logistical support for internal events and meetings, critical for achieving key business milestones.

Qualifications

• 5-7 years of administrative, operations, or project management experience.
• Experience in pharma/biotech preferred.
• Strong track record in supporting senior leaders.

Responsibilities

• Manage complex calendars and internal content platforms.
• Support logistics for team offsites and vendor engagements.
• Draft communications on behalf of leaders.

Skills

Organization

Proactive

Collaboration

Detail-oriented

Confidentiality

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

cSuite tools

Google Suite

Trello

Zoom

Job description

Title:Senior Administrative Business Partner
Duration: 3 Months Contract (possibility of extension)
Location:South San Francisco, CA 94080 (Onsite)
Role Summary
We are seeking a Senior Administrative Business Partner to support our dynamic and fast-paced Therapeutic Areas Squad within the Commercial organization. This role is critical to driving operational excellence and ensuring teams are positioned to achieve key business milestones.

Job Responsibilities

• Expertly manage complex calendars and shared drives using Google Suite
• Navigate *** IT systems (e.g., cSuite, collaboration tools) with ease
• Maintain relationships with internal and external stakeholders with a high degree of confidentiality
• Plan and coordinate mid- to large-scale internal meetings and team offsites
• Support logistics for meetings with external partners, including preparation and follow-up
• Lead execution of internal events requiring virtual platforms and advanced tech setups
• Contribute to meeting materials, agendas, note-taking, and follow-up actions
• Draft communications on behalf of leaders and manage internal content platforms (gSites, Spaces, newsletters)
• Oversee logistics of office moves and space planning in collaboration with admin leads
• Support recruiting logistics, including candidate hosting, interview coordination, and onboarding
• Plan and manage team-building events, workshops, and training coordination
• Handle vendor and speaker engagements, including contracts and payments
• Maintain department org charts and assist in special projects as needed

Functional Responsibilities

• Provide direct administrative support to Senior Leadership
• Coordinate key meetings and events (e.g., planning sessions, field meetings)
• Support contracting processes and ensure timely agreement execution
• Assist with planning and logistics for team offsites and network calls
• Support onboarding of new team members

Required Skills & Qualifications

• Familiarity with *** is a plus
• 5–7 years of administrative, operations, or project management experience (pharma/biotech experience preferred)
• Strong track record supporting senior leaders
• Proactive, organized, and able to prioritize and execute tasks independently
• Collaborative mindset with experience working cross-functionally
• Trusted with confidential information and exercises sound judgment
• Detail-oriented with high standards for accuracy
• Skilled in Microsoft Office and cSuite tools (gMail, gCal, gSheets, Trello, Zoom, etc.)
• Bachelor's degree or equivalent experience preferred.

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