Senior Administrative Business Partner

1000 Genentech, Inc.; South San Francisco (CA); Vor Ort; USD 76.000 - 142.000; Vollzeit

Zusammenfassung

Genentech, part of the Roche group, seeks a Senior Administrative Business Partner to provide analytical and specialized administrative support to executive, staff, and leadership teams in a confidential environment.

You will independently manage complex scheduling across multiple time zones, coordinate cross-functional meetings, and plan department-wide events. Expertise in Google and Microsoft tools, plus strong communication, is essential for success.

Qualifikationen

• 2-3 years related administrative, operations or project management experience; pharma/biotech preferred.
• Roche/Genentech experience strongly preferred.
• Experience handling confidential information.
• Experience training staff in company or departmental systems, processes and tools.
• Proven track record of meeting or exceeding objectives and goals.
• Ability to plan, coordinate, organize and prioritize work independently across functional groups.

Aufgaben

• Manage complex scheduling across time zones for leadership and stakeholders.
• Plan, organize and execute large meetings and offsites; venue, AV, catering and agendas.
• Draft emails and manage internal communications and rolling agendas.
• Coordinate department space planning and internal communications; manage team websites and content.
• Handle vendor/speaker engagements, contracts and payments; RFP/vendor selection.
• Oversee onboarding logistics including relocation and 30-day checklists.

Kenntnisse

Scheduling

Confidentiality

IT systems

Cross-functional

Communication

Vendor management

Ausbildung

BS/BA degree

Tools

Google Suite

Microsoft 365

Trello

Zoom

Jobbeschreibung

A Senior Administrative Business Partner provides analytical and specialized administrative support to relieve and assist executive, administrative, line and staff managers of complex details and advanced administrative duties. May handle special projects and execute research and data analysis tasks;analyse problems, determines approach, compiles and analyses data and prepares reports and recommendations. Coordinates activities between departments and outside parties. Contacts company employees at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Assignments may be in various functional areas.

The Opportunity:

• Ability to independently manage complex scheduling with a possibility of various time zones and involvement of various top management levels of internal and external stakeholders with a high level of confidentiality
• Expert knowledge of available Genentech IT systems (ex: Google and Microsoft tools, collaboration tools)
• Manage the scheduling of leadership team meetings, other senior committee meetings, and department offsites (all staff, leadership teams, cross functional meetings)
• Lead the planning, organization, and execution of larger meetings that might entail the added complexity of managing schedules across multiple time zones with internal and/or external key stakeholders
• Partner with manager or assigned lead to design agenda & manage the distribution of all meeting materials and manage rolling agendas for standing committee or team meetings
• Drive the planning and execute all large department-wide offsites and/or onsites; venue & speaker selection, technical AV requirements, catering, agenda setting, contract management
• Draft email communications on behalf of manager, team, department, leader, etc.
• Partner with leaders to plan communication strategy for internal department communications; partner with the communications team to track, manage, prepare, and support various communication and engagements.
• Manage departmental gSites, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)
• Coordinate collecting and implementing feedback for communications when applicable
• Manage overall space planning process (serve as thought partner for strategy for team placement, present to leadership team, serve as main project manager)
• Partner with leader(s) to create team agreements
• Serve as thought partner with leadership to assess employee engagement, gauge informal pulse checks, share ideas for enhancing engagement
• Serve as external stakeholder connector; manage complex candidate/interview process and external visitors/presenters
• Process and manage vendor/speaker engagements, contracts and payments, etc., including RFP/Vendor selection
• Manage administrative components and logistics of onboarding including overseeing first 30 days checklist and relocation
• Interact with other administrative business partners to share and enhancer operational efficiency

Required Skills and Qualifications:

• An average of 2-3 years related administrative, operations or project management experience (experience gained in the pharmaceutical/biotech industry is preferred)
• Previous work experience in Roche/Genentech is strongly preferred
• Previous experience must include responsibilities for managing confidential information
• Previous experience training other staff in company or departmental systems, processes, and other general or administrative tools is strongly preferred
• Proven track record of meeting or exceeding objectives and goals
• Ability to plan, coordinate, organize and prioritize work independently within and across functional groups and execute strategically
• Actively creates a collaborative and productive climate; ensures ideas, opinions and the expertise of others are elicited when making decisions that impact overall group, actively seeks and integrates input from other parts of the organization, resolves complex issues and conflicts
• Exercises judgment and discretion of highly sensitive and proprietary information
• Oversees and promotes accuracy and attention to detail of work systems and procedures, fosters a continuous improvement mindset
• Within scope of responsibility, drives the decision-making process independently
• In depth knowledge of relevant tools (including Google suite and Microsoft tools Trello, Zoom, etc.) Actively seeks to inform, promote and instruct others with innovative tools that enhance efficiency and productivity, including the use of the latest AI tools
• Familiarity with Genentech organization strongly preferred
• BS/BA degree or equivalent industry experience

Pay transparency: The expected salary range for this position based on the primary location of South San Francisco is $ 76,400.00 - $ 141,800.00 Annual. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for the benefits detailed at the link provided below.

Benefits Genentech is an equal opportunity employer. It is our policy and practice to employ, promote, and otherwise treat any and all employees and applicants on the basis of merit, qualifications, and competence. The company's policy prohibits unlawful discrimination, including but not limited to, discrimination on the basis of Protected Veteran status, individuals with disabilities status, and consistent with all federal, state, or local laws. If you have a disability and need an accommodation in relation to the online application process, please contact us by completing this form Accommodations for Applicants.

Genentech is an equal opportunity employer. It is our policy and practice to employ, promote, and otherwise treat any and all employees and applicants on the basis of merit, qualifications, and competence. The company's policy prohibits unlawful discrimination, including but not limited to, discrimination on the basis of Protected Veteran status, individuals with disabilities status, and consistent with all federal, state, or local laws. If you have a disability and need an accommodation in relation to the online application process, please contact us by completing this form Accommodations for Applicants.

Who We Are Genentech, a member of the Roche group and founder of the biotechnology industry, is dedicated to pursuing groundbreaking science to discover and develop medicines for people with serious and life-threatening diseases. To solve the world's most complex health challenges, we ask bigger questions that challenge our industry and the boundaries of science to transform society. Our transformational discoveries include the first targeted antibody for cancer and the first medicine for primary progressive multiple sclerosis. The next step is yours.