Senior Administrative & Budget & Reporting Specialist

City of Irving; Irving (TX); On-site; USD 41,000 - 57,000; Full time

Job summary

City of Irving is seeking an experienced administrator for the Inspections Department to support budget processes, manage information across databases, and prepare reports and presentations. The role includes council agenda items, liaison duties, and clerical support for boards.

Requires an associate degree or equivalent and five years of related experience; proficiency with Microsoft Office and experience with Munis, MinuteTraq, ESO, Telestaff, Vector Solutions, Everbridge, Docusign, and Onbase

Qualifications

• Associate degree or equivalent required.
• Five years of related experience preferred.
• Proficiency with Microsoft Office products is required; familiarity with Munis and MinuteTraq is beneficial.

Responsibilities

• Create and update information from multiple databases and report department KPI s using data analysis.
• Provide administrative support during the department’s annual budget process, including data gathering and preparing budget reports.
• Prepare and submit council agenda items in MinuteTraq; act as department liaison for Legal Services Requests and Administrative Awards.
• Prepare and proof informational packets, presentations, spreadsheets, and annual reports.
• Provide clerical support for boards and committees, including attending meetings and transcribing minutes.
• Notarize documents; contact outside agencies to obtain answers to predefined questions and assist with customer surveys and internet research.
• Coordinate departmental community outreach efforts and presentations.

Education

Associate degree or equivalent

Tools

Microsoft Office

Munis

MinuteTraq

ESO

Telestaff

Vector Solutions

Everbridge

Docusign

Onbase

Job description

City of Irving is seeking an experienced administrator for the Inspections Department to support budget processes, manage information across databases, and prepare reports and presentations. The role includes council agenda items, liaison duties, and clerical support for boards.

Requires an associate degree or equivalent and five years of related experience; proficiency with Microsoft Office and experience with Munis, MinuteTraq, ESO, Telestaff, Vector Solutions, Everbridge, Docusign, and Onbase