Senior Administrative & Budget Projects Specialist

City of Cerritos; Cerritos (CA); On-site; USD 68,000 - 84,000; Full time

Job summary

City of Cerritos is seeking an Administrative Assistant III to provide advanced administrative support across departments. The role emphasizes complex data integration, budget monitoring, contract oversight, and interdepartmental communication, requiring strong organizational and analytical skills.

The position recruits for a high-responsibility role within a progressive administrative series. The department relies on experienced staff to ensure efficient operations and reliable public service

Qualifications

• High School diploma or GED or equivalent.
• Three to four years of progressively responsible administrative support experience is desirable for higher levels.
• Experience in a public agency or similarly complex office environment is highly desirable.
• Experience with budgeting, purchasing, and department operations is beneficial.

Responsibilities

• Provide administrative and clerical support to department operations.
• Serve as contact for internal and external customers via in-person, phone, and email.
• Prepare and format correspondence, reports, agendas, and minutes using City templates.
• Schedule meetings, manage calendars, and book facilities for trainings and events.
• Track invoices, purchase orders, contracts, timesheets, and reimbursements per City procedures.
• Maintain department records and logs and assist with budget tracking.

Skills

Customer service

Communication

Organization

Data entry

Budget tracking

Project coordination

Records management

Education

High School diploma or GED equivalent

Tools

Microsoft Office

Job description

City of Cerritos is seeking an Administrative Assistant III to provide advanced administrative support across departments. The role emphasizes complex data integration, budget monitoring, contract oversight, and interdepartmental communication, requiring strong organizational and analytical skills.

The position recruits for a high-responsibility role within a progressive administrative series. The department relies on experienced staff to ensure efficient operations and reliable public service