Senior Administrative & Budget Coordinator

Mississippi State University; Meridian (MS); On-site; USD 50,000 - 70,000; Full time

Job summary

Mississippi State University is seeking a proactive administrative professional to support a Dean or large unit. The role covers budget administration, facilities/inventory oversight, and recordkeeping, with responsibility to guide junior staff and student workers.

Responsibilities include composing correspondence, solving administrative issues, and generating reports from diverse data sources. The position requires 5–7 years of experience and a strong command of office software in a typical

Qualifications

• Education: HS diploma or equivalent in IT, Business Administration, Statistics, Economics or closely related field.
• Experience (yrs.): 5-7 years
• Substitution allowed: Any equivalent combination of related experience and/or education approved by the Department of Human Resources Management.

Responsibilities

• Oversees and/or performs a range of broad administrative activities for an organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit.
• Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation.
• Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives.
• Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.
• Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.
• Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
• Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required.
• Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required.
• Leads and guides the work of lower level staff, and supervises student employees as appropriate; may participate in hiring decisions and performance appraisal.
• Performs miscellaneous job-related duties as assigned.

Skills

Administrative support

Budget administration

Records management

Staff supervision

Education

HS diploma or equivalent in IT/Business Admin/Statistics/Economics

Tools

Word processing

Spreadsheets

Database software

Job description

Mississippi State University is seeking a proactive administrative professional to support a Dean or large unit. The role covers budget administration, facilities/inventory oversight, and recordkeeping, with responsibility to guide junior staff and student workers.

Responsibilities include composing correspondence, solving administrative issues, and generating reports from diverse data sources. The position requires 5–7 years of experience and a strong command of office software in a typical