Events & Facilities Coordinator (CALS/MAFES)

Mississippi State University; Starkville, Northern (MS, KY); Hybrid; USD 40,000 - 56,000; Full time

Job summary

Mississippi State University seeks an administrative events coordinator to plan, coordinate, and execute a diverse range of events for the CALS Dean and MAFES Director’s Office. You will manage budgets, negotiate contracts, and handle all logistics from venue selection to on-site coordination.

The role involves maintaining records, evaluating outcomes through surveys, coordinating facility scheduling and invoicing, and assisting with student/visitor engagement while supervising student workers.

Qualifications

• Education requirement: Bachelor's degree.
• Experience planning and executing events.
• Experience working with college students, parents/guardians, and academic administrators.

Responsibilities

• Plan, coordinate, and execute events for CALS Dean and MAFES Director’s Office.
• Manage event budgets, negotiate vendor contracts, ensure cost-effective outcomes.
• Oversee event logistics: venue, catering, AV/tech, décor, on-site coordination.
• Maintain detailed event records: setup, attendance, post-event feedback.
• Evaluate success via surveys and reports to improve future programming.
• Schedule and invoice CALS Dean and MAFES Director’s Office facilities, bookings for rooms and spaces.
• Assist with student/visitor engagement and guest reception.
• Supervise student workers.
• Provide backup support for other CALS/MAFES staff and perform other duties as assigned.

Skills

Event coordination

Budget management

Vendor negotiation

Student supervision

Education

Bachelor's degree

Job description

Mississippi State University seeks an administrative events coordinator to plan, coordinate, and execute a diverse range of events for the CALS Dean and MAFES Director’s Office. You will manage budgets, negotiate contracts, and handle all logistics from venue selection to on-site coordination.

The role involves maintaining records, evaluating outcomes through surveys, coordinating facility scheduling and invoicing, and assisting with student/visitor engagement while supervising student workers.