Senior Administrative Assistant to Engineering Director

Airbus Aircraft; Mobile (AL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive base salary

Profit sharing schemes

Employee Stock Ownership Plan (ESOP)

Paid time off and holidays

Parental leave

Comprehensive health coverage

Job summary

Airbus Americas, Inc. is seeking an Administrative Assistant to provide comprehensive support to the Director of Cabin and Mobile Engineering.

You will handle calendar management, correspondence, travel requests, expenses, and event planning in the Mobile Engineering environment in Mobile, Alabama. You will work with a team of engineers and professionals, ensuring efficient office operations and adherence to company policies while coordinating domestic and international travel and supporting

Qualifications

• Bachelor’s degree in English, business or related field required.
• Minimum 2 years of progressive experience as an administrative assistant to a senior manager.
• Extensive digital workplace knowledge (Google workspace, Smartsheets).
• Detail-oriented with excellent proofreading and writing skills.
• Excellent organizational and time management skills with the ability to multitask.
• Ability to work independently, take initiative and maintain confidentiality.
• Strong verbal and written communication skills in English; German preferred.

Responsibilities

• Provide sophisticated calendar management and coordinate meetings across time zones.
• Organize meetings, events and travel logistics; prepare materials as needed.
• Screen and prioritize emails and calls; draft communications and disseminate information.
• Provide on-site support for meetings and visits; manage room setup and tech.
• Ensure compliance with travel, expense, procurement and other policies.
• Support multiple managers and teams; assist with various projects and initiatives.

Skills

Communication skills

Proofreading

Organizational skills

English proficiency

German language (preferred)

Education

Bachelor’s Degree in English, Business Administration, Communications or similar

Tools

Google Workspace

Gmail

GMeet / Google Meet

Smartsheets

Tableau

SAP

Concur

Click’n Buy

Job description

Airbus Americas, Inc. is seeking an Administrative Assistant to provide comprehensive support to the Director of Cabin and Mobile Engineering.

You will handle calendar management, correspondence, travel requests, expenses, and event planning in the Mobile Engineering environment in Mobile, Alabama. You will work with a team of engineers and professionals, ensuring efficient office operations and adherence to company policies while coordinating domestic and international travel and supporting