Senior Administrative Assistant to Dean & Programs

Pasadena City College; Pasadena (CA); On-site; USD 66,000 - 73,000; Full time

Job summary

Pasadena City College is seeking an experienced administrative support professional to assist a Dean or Administrator in a busy office in Pasadena, CA. The role requires independent judgment and familiarity with college policies and procedures.

The position involves scheduling, document preparation, and handling inquiries, with potential to supervise student workers. Strong organizational skills and a customer-service orientation are essential.

Qualifications

• Graduation from high school or GED is required.
• Four years of progressively responsible clerical/administrative support experience working for an administrator or manager.

Responsibilities

• Performs administrative support functions for an instructional, program or functional area that requires independent judgment and application of college-wide policies and practices.
• Composes, edits, formats and prepares letters, reports, charts, requisitions and other media communications.
• Meets and greets visitors; responds to inquiries, requests for information and complaints; and provides information about district services, policies, procedures and other matters involving administrative officials.
• Schedules meetings, events and activities; handles facilities logistics; arranges teleconference calls; makes travel arrangements.
• Installs, maintains and revises electronic files and office systems; recommends clerical support procedures for efficiency and current technical best practices.
• Develops, maintains and reviews forms, databases, spreadsheets, logs, schedules and other records to support work processes.
• May track departmental budget and maintain other financial records.
• May update and maintain District wide materials, departmental or functional service area web sites, bulletin boards and computerized databases.
• May provide lead direction to student assistants and clerical support personnel.
• Performs related duties as assigned

Education

High school diploma or GED

Job description

Pasadena City College is seeking an experienced administrative support professional to assist a Dean or Administrator in a busy office in Pasadena, CA. The role requires independent judgment and familiarity with college policies and procedures.

The position involves scheduling, document preparation, and handling inquiries, with potential to supervise student workers. Strong organizational skills and a customer-service orientation are essential.