Administrative Assistant II - Economic Workforce Development

Pasadena City College; Pasadena (CA); On-site; USD 66,000 - 73,000; Full time

Job summary

Pasadena City College is seeking an experienced administrative support professional to assist a Dean or Administrator in a busy office in Pasadena, CA. The role requires independent judgment and familiarity with college policies and procedures.

The position involves scheduling, document preparation, and handling inquiries, with potential to supervise student workers. Strong organizational skills and a customer-service orientation are essential.

Qualifications

• Graduation from high school or GED is required.
• Four years of progressively responsible clerical/administrative support experience working for an administrator or manager.

Responsibilities

• Performs administrative support functions for an instructional, program or functional area that requires independent judgment and application of college-wide policies and practices.
• Composes, edits, formats and prepares letters, reports, charts, requisitions and other media communications.
• Meets and greets visitors; responds to inquiries, requests for information and complaints; and provides information about district services, policies, procedures and other matters involving administrative officials.
• Schedules meetings, events and activities; handles facilities logistics; arranges teleconference calls; makes travel arrangements.
• Installs, maintains and revises electronic files and office systems; recommends clerical support procedures for efficiency and current technical best practices.
• Develops, maintains and reviews forms, databases, spreadsheets, logs, schedules and other records to support work processes.
• May track departmental budget and maintain other financial records.
• May update and maintain District wide materials, departmental or functional service area web sites, bulletin boards and computerized databases.
• May provide lead direction to student assistants and clerical support personnel.
• Performs related duties as assigned

Education

High school diploma or GED

Job description

Pasadena City College

Salary: $66,440.40 - $73,250.76 AnnuallyCFT-45
Job Type: Full-Time
Job Number: 10068
Location: 1570 E. Colorado Blvd., Pasadena, CA
Department: Economic Workforce Development
Closing: 8/16/2026 11:59 PM Pacific

Under direction, performs a variety of advanced and complex administrative support functions in support of a Dean or Administrator, requiring independent judgment and discretion. Positions may provide lead direction to general clerical support positions.

Essential Duties

• Performs administrative support functions for an instructional, program or functional area that requires considerable use of independent judgment and application of college wide policies and practices.
• Composes, edits, formats and prepares letters, reports, charts, requisitions and other media communications.
• Meets and greets visitors; responds to inquiries, requests for information and complaints; and provides information about district services, policies, procedures and other matters involving administrative officials.
• Schedules meetings, events and activities; handles facilities logistics; arranges teleconference calls; makes travel arrangements.
• Installs, maintains and revises electronic files and office systems; recommends clerical support procedures for efficiency and current technical best practices.
• Develops, maintains and reviews forms, databases, spreadsheets, logs, schedules and other records to support work processes.
• May track departmental budget and maintain other financial records.
• May update and maintain District wide materials, departmental or functional service area web sites, bulletin boards and computerized databases.
• May provide lead direction to student assistants and clerical support personnel.
• Performs related duties as assigned

Minimum Qualifications

• Graduation from high school or GED AND
• Four years of progressively responsible clerical/administrative support experience working for an administrator or manager.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge Of

• Rules, regulations, laws and policies governing the community college district.
• Communications and dissemination techniques and methods including written, oral, and visual media.
• Modern office practices, procedures, equipment and software applications.
• Customer service principles and techniques.

SKILLS

• Effective oral and written communication skills.
• Prepare, edit, and maintain a variety of informational material, reports, documents and other media.

Abilities

• Set priorities and manage time for optimal productivity.
• Work in a multiethnic environment.
• Interpret and explain complex District policies and procedures.
• Establish and maintain effective working relationships with other academic institutions, faculty, staff, students and the public.

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

CORE COMPETENCIES

• Administrative Support
• Independent Judgement
• Communication Skills
• Organization and Time Management
• Problem-Solving
• Attention to Detail
• Team Collaboration
• Customer Service

Salary Range

CFT-45

Required Documents

• Resume or Curriculum Vitae
• Cover Letter

Additional Information

• Successful applicants must provide proof of eligibility to work in the United States.
• Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
• Pasadena Area Community College District will not sponsor any visa applications.
• Applicants must be available for interviews at Pasadena City College at no cost to the District.
• Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at [phone].
• The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
• Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
• The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.

Equal Opportunity, Title IX, Section 504 Employer