Senior Administrative Assistant — Real Assets Exec Support

blueowl; Chicago (IL); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Health, Dental and Vision insurance

401(k)

Flexible Spending Account

Short Term Disability insurance

Long Term Disability Insurance

Family Planning Support

Paid Time Off

Leave of Absences

Job summary

Blue Owl seeks a Senior Administrative Assistant to support senior members of our Real Assets team. You will manage complex calendars, schedule meetings and travel, prepare board materials, and handle expense reporting with precision and discretion.

Ideal candidates will have 3–5+ years of administrative experience, strong communication skills, and proficiency in MS Office, Adobe Acrobat DC, and Concur. This on-site Chicago role offers a competitive salary and comprehensive benefits.

Qualifications

• 3-5+ years of administrative experience preferred.
• Proficiency in MS Office Suite, Adobe Acrobat DC, and Concur.
• Ability to leverage AI to drive efficiency.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively.
• Discretion, professionalism, and sound judgment.
• Exceptional attention to detail.

Responsibilities

• Manage complex calendars and arrange appointments, meetings, conferences, and heavy travel plans (domestic and international).
• Schedule conference rooms, catering, and audio-visual equipment as needed, prepare meeting materials as requested (digital or print).
• Track all required receipts from business expenses and travel, compile and submit accurately allocated expense reports for all team members.
• Complete various ad hoc administrative projects and tasks as assigned.
• Act as point of contact for internal and external clients; respond to emails and phone calls; track and ensure outstanding meeting requests are addressed.
• Maintain files and records so they remain updated and easily accessible; intake and organization of all mail and legal documents and other correspondence as needed.
• Develop and maintain relationships with key stakeholders, members of the admin team, senior leadership, colleagues, vendors, and visitors.

Job description

Blue Owl seeks a Senior Administrative Assistant to support senior members of our Real Assets team. You will manage complex calendars, schedule meetings and travel, prepare board materials, and handle expense reporting with precision and discretion.

Ideal candidates will have 3–5+ years of administrative experience, strong communication skills, and proficiency in MS Office, Adobe Acrobat DC, and Concur. This on-site Chicago role offers a competitive salary and comprehensive benefits.