Senior Administrative Assistant - Pediatric Urology Team

Vanderbilt University Medical Center; Nashville (TN); On-site; USD 42,000 - 60,000; Full time

Job summary

Vanderbilt University Medical Center in Nashville, TN, is seeking a Senior Administrative Assistant to provide high-level support to a team of pediatric urologists and nurse practitioners. You will manage complex calendars, coordinate travel, and assist with credentialing and onboarding processes.

This on-site role emphasizes organization, proactive problem-solving, and professional communication with internal and external stakeholders.

Qualifications

• Proven experience as an Administrative Assistant supporting multiple high-level professionals.
• Strong organizational and time-management skills with the ability to multitask.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent communication and interpersonal skills for internal/external stakeholders.
• Proactive problem-solving mindset and ability to work independently in a fast-paced environment.

Responsibilities

• Scheduling, calendar management for busy schedules and travel coordination.
• Data/records management for financial, planning and correspondence documentation.
• Compile data, analyze information and summarize findings to support a unit.
• Prepare reports and other documentation as requested.
• Understand that additional duties may be assigned as needed.

Skills

Administrative support

Time management

MS Office

Communication

Independent work

Education

High School Diploma or GED

Tools

MS Office

Job description

Vanderbilt University Medical Center in Nashville, TN, is seeking a Senior Administrative Assistant to provide high-level support to a team of pediatric urologists and nurse practitioners. You will manage complex calendars, coordinate travel, and assist with credentialing and onboarding processes.

This on-site role emphasizes organization, proactive problem-solving, and professional communication with internal and external stakeholders.