Senior Administrative Assistant - Organizational Development & Strategic Workforce Planning.

Nike Inc; Beaverton (OR); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Nike, Inc. in Beaverton, OR, is seeking a Senior Administrative Assistant to support the VP of Organizational Development & Strategic Workforce Planning and two Senior Directors.

The role requires precise calendar management, travel planning, and budget tracking, with strong communication and time-management skills. You will prepare expense reports, coordinate meetings, and assist with team events while handling confidential information.

Qualifications

• Bachelor's degree or equivalent education/experience
• Minimum of 3 years administrative work experience
• Ability to communicate with senior-level executives
• Ability to work in a fast-paced, results-oriented environment
• Experience handling confidential and sensitive information
• Budget tracking experience preferred
• Proficiency in MS Office and virtual meeting tools; Keynote a plus, AI tools a plus

Responsibilities

• Manage complex calendars for leaders and coordinate with stakeholders
• Book travel arrangements and manage itineraries
• Plan meetings/events including budgeting, catering, and agendas
• Prepare expense reports and process invoices/purchase orders
• Prepare and organize documents, PowerPoint/Keynote presentations
• Draft communications and manage distribution lists
• Coordinate office moves and workspace planning
• Support team plans and act as main contact for admin questions
• Provide coverage for other leaders as needed

Skills

Calendar management

Travel planning

Budget tracking

Communication skills

Time management

Education

Bachelor's degree in business or related field

Tools

Microsoft Office

Zoom/MS Teams

Keynote

Job description

WHO YOU’LL WORK WITH

Nike, Inc. is in perpetual motion. Administrative employees help Nike teams around the world keep up with the company’s rapid pace. They act as liaisons embedded in business functions and geographies. Their talents — problem solving, organization, time management and more — help fuel the success of their leaders and their teams. Nike’s community of administrative assistants embody professionalism, resilience, agility, emotional intelligence and exemplify the best of Nike’s culture modeling Nike’s core values to leaders, teammates, and guests.

As our Senior Administrative Assistant, you will support the VP of Organizational Development & Strategic Workforce Planning, as well as two other Senior Directors on the team.

WHO WE ARE LOOKING FOR

We’re looking for a Senior Administrative Assistant who has a proven ability to work in a fast-paced, results-oriented environment. You have a high learning agility, strong organization skills and high attention to detail. Having strong communication and time management skills, you are able to prioritize across multiple tasks, set expectations across a variety of stakeholders and take initiative to follow-through on requests through completion. You can work independently or as part of a team and know how to adapt your style to most efficiently and effectively support the leaders and businesses you are lined up against.

WHAT YOU BRING TO NIKE:

• Bachelor's degree in business or related field. Will accept any suitable combination of education, experience and training
• Minimum of 3 years of administrative work experience required
• Ability to work and communicate effectively with a variety of personalities including senior level executives
• Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity
• Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information
• Ability to work independently and take initiative to follow-through on requests until completion with a high attention to detail
• Previous experience working with and tracking budgets is strongly preferred
• Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams). Experience with Keynote a plus, not required. Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required.
• Previous Nike work experience is a plus
• Ability to occasionally work outside of core business hours

Mynext: Be Empowered to Grow within Nike and Create the Future

WHAT YOU’LL WORK ON

You'll perform a wide range of administrative duties for a diverse team of people and/or leaders with a variety of management styles. These duties will include but not limited to the following:

• Complex Calendar Management: Scheduling appointments, meetings, and conferences for the leaders you support, managing conflicts and coordinating with other teammates and leaders as required
• Booking Travel Arrangements: Booking flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation.
• Planning Meetings and Events: Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed.
• Preparing Expense Reports, tracking budgets and purchase orders: Preparing expense reports, tracking budgets, and processing invoices or purchase orders for vendors as required.
• Document Preparation & Organization: Producing, editing and reformatting documents and email correspondence. This could include but will not be limited to updating organizational charts, creating high quality graphic and text PowerPoint or Keynote presentations, and/or team session agendas/work session run of shows.
• Communications – Under the leader’s direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader’s behalf.
• Coordinate Team Space Planning, Workspace and/or Equipment Moves: Partner with the appropriate stakeholders to organize individual or departmental moves
• Budget Tracking: may assist leader with tracking of expenses
• POs: create purchase orders
• Special Projects: Assisting with project planning, tracking progress, and ensuring deadlines are met as needed by the team and/or leader you support
• Team & Culture Building: You will have the opportunity to work with the leader you support to help the team build connections to each other, their leader, the environment and Nike through a variety of ways – staff meetings, team building activities, offsites and the physical workspace they come to day-in and day-out.
• Support team plans, projects, activations or other deliverables as needed
• Serve as the main point of contact for administrative questions from the team
• Provide coverage for other leaders where temporary administrative needs exist

We offer a number of accommodations to complete our interview process including screen readers, sign language interpreters, accessible and single location for in-person interviews, closed captioning, and other reasonable modifications as needed. If you discover, as you navigate our application process, that you need assistance or an accommodation due to a disability, please complete the Candidate Accommodation Request Form.