Senior Administrative Assistant: Operations & Purchasing

Young World Physical Education; Amarillo (TX); On-site; USD 27,000 - 34,000; Full time

Job summary

Texas ESC Region 16 Amarillo is seeking an Administrative Assistant IV to provide operational support and ensure timely, accurate results. The role involves assisting in purchasing, contract compliance, and coordinating TexBuy activities, with a focus on confidentiality and professional interaction.

Ideal candidates will have a High School diploma or GED and 4–7 years of related experience, proficiency in MS Office, strong communication, and the ability to multi-task in a fast-paced environment.

Qualifications

• High School degree or GED required.
• 4–7 years job-related experience.
• Proficiency in Microsoft Office Suite, spelling, punctuation, and grammar.
• Preferred proficiency in Google G Suite.
• Strong organization, data entry, and confidentiality.

Responsibilities

• Provide administrative support to the Senior Director of Operations & Field Services.
• Assist in TexBuy purchase and invoice submission process.
• Help with purchasing contracts to ensure compliance with terms.
• Assist and develop RFPs, RFQs as directed by leadership.
• Support TexBuy vendor management and bid processes.
• Submit purchase orders and coordinate internal operations mail.
• Maintain website and Help page for Internal Operations.

Skills

Excellent communication

Team player

Self-motivated

Multi-tasking

Ability to work under pressure

Education

High School degree or GED

Tools

Microsoft Office Suite

Google G Suite

Ion Wave Purchasing Software System

Job description

Texas ESC Region 16 Amarillo is seeking an Administrative Assistant IV to provide operational support and ensure timely, accurate results. The role involves assisting in purchasing, contract compliance, and coordinating TexBuy activities, with a focus on confidentiality and professional interaction.

Ideal candidates will have a High School diploma or GED and 4–7 years of related experience, proficiency in MS Office, strong communication, and the ability to multi-task in a fast-paced environment.