Site Administrative Assistant

FHLB Des Moines; Mount Holly Springs (Cumberland County); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a dynamic team as a Site Administrative Assistant at a forward-thinking organization that values trust, empowerment, and diversity. This role is essential for supporting the Senior Manager of Operations and ensuring smooth operations at the Mount Holly Springs location. You'll be the first point of contact for visitors and clients, manage administrative tasks, and assist in various operational and HR functions. Embrace a culture that fosters growth and stability while contributing to a multi-billion dollar company that designs technology powering the world. If you're detail-oriented and passionate about supporting a vibrant team, this opportunity is for you.

Qualifications

• 3+ years experience as an Admin/Receptionist.
• Solid experience with Microsoft Office and Outlook.
• Excellent time management and organizational skills.

Responsibilities

• Provide administrative support to Senior Manager of Operations.
• Act as point of contact for internal and external clients.
• Assist with coordination of customer source inspections.

Skills

Effective verbal and written communication

Microsoft Office Suite (Word, Excel, PowerPoint)

Time management

Professionalism

Detail-oriented

Customer service skills

Education

High school diploma

Tools

Microsoft Outlook

Job description

Site Administrative Assistant page is loaded

Site Administrative Assistant

Apply locations PA - Mount Holly Springs time type Full time posted on Posted 2 Days Ago job requisition id R301-25

Are you looking for a unique opportunity to be a part of something great? Want to join a 20,000-member team that works on the technology that powers the world around us? Looking for an atmosphere of trust, empowerment, respect, diversity, and communication? How about an opportunity to own a piece of a multi-billion dollar (with a B!) global organization? We offer all that and more at Microchip Technology, Inc.

People come to work at Microchip because we help design the technology that runs the world. They stay because our culture supports their growth and stability. They are challenged and driven by an incredible array of products and solutions with unlimited career potential. Microchip’s nationally-recognized Leadership Passage Programs support career growth where we proudly enroll over a thousand people annually. We take pride in our commitment to employee development, values-based decision making, and strong sense of community, driven by our Vision, Mission, and 11 Guiding Values ; we affectionately refer to it as the Aggregate System and it’s won us countless awards for diversity and workplace excellence.

Our company is built by dedicated team players who love to challenge the status quo; we did not achieve record revenue and over 30 years of quarterly profitability without a great team dedicated to empowering innovation. People like you.

Visit our careers page to see what exciting opportunities and company perks await!

Job Description:

Summary

This position provides administrative support for the Senior Manager of Operations as well as overall site support to the entire Mount Holly Springs location.

Responsibilities

General Support:

• Act as the point of contact for internal and external clients; provide general support to visitors.
• Greet visitors and vet for US Person status as required.
• Order supplies using purchasing card which may also include hospitality for customer meetings and various employee meetings.
• Compose correspondence emails, memos, letters, etc. in a professional format.
• Assemble materials for meetings as requested.
• Keep reception/lobby area neat and uncluttered.
• Occasional errands in the local area may be required.
• Other tasks as assigned.

Operations/Quality Support:

• Assist coordination of customer source inspections.
• Support Quality with internal and external audit documentation and related corrective/preventive actions.
• Assist Quality with traceability verification for space product orders.

Facilities Support:

• Create employee badges, track visitor badges.
• Assist with emergency evacuation procedure.
• Monitor security cameras.
• Assist with preparation of environmental compliance reports.
• Assist with record updates for calibration and ESD testing.

HR Support:

• Actively participate in the employee activities committee (MAC) and assist with site events.
• Assist with onsite interviews including greeting candidates and occasional scheduling, as needed.

Requirements/Qualifications:

Required Qualifications

• High school diploma and a minimum of 3 years of experience working as an Admin/Receptionist.
• Effective verbal and written (English) communication skills, and excellent grammar, spelling and punctuation.
• Must act in a professional manner at all times, especially when greeting visitors, management, and peers.
• Solid experience using Microsoft Office (Word, Excel, PowerPoint), Microsoft Outlook (email and calendar), and scheduling meetings.
• Good phone skills – must be personable and professional.
• Excellent time management skills and the ability to prioritize work.
• Ability and willingness to take on projects in an admin support capacity.
• Must be a self-starter who can work with little to no guidance.
• Must be a responsible person who can exercise the fiscal accountability of utilizing a purchasing card.
• Must be punctual, attentive, organized, detail-oriented, focused, multi-tasker, and able to work as a team.
• Must be able to handle information in a confidential manner.

Preferred Qualifications

• Experience with ITAR and Visual Compliance.

U.S. Export Controls Requirements: This job requires access to technology, materials, software or hardware that is controlled by the export laws of the United States. Candidates are required to provide proof of either US citizenship, Permanent US residency or classification as a protected individual as defined in 8 USC 1324b (a) (3).This position is not eligible for Microchip immigration sponsorship.

Travel Time:

0% - 25%

Physical Attributes:

Hearing, Seeing, Talking, Works Alone, Works Around Others

Physical Requirements:

100% inside, 80% sitting, 20% standing

Microchip Technology Inc is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

For more information on applicable equal employment regulations, please refer to the EEO is the Law Poster and the EEO is the Law Poster Supplement . Please also refer to the Pay Transparency Policy Statement .

To all recruitment agencies: Microchip Technology Inc. does not accept unsolicited agency resumes. Please do not forward resumes to our recruiting team or other Microchip employees. Microchip is not responsible for any fees related to unsolicited resumes.