Senior Administrative Assistant – Nutrition Services

Applitrack; United States; On-site; USD 51,000 - 59,000; Full time

Job summary

Applitrack is seeking an Admin Associate III for Nutrition Services in the District Support Center. The role provides high-level administrative support to a Director of School Nutrition, coordinating complex tasks, meetings, and communications to ensure smooth workflow.

Responsibilities include scheduling, minutes, travel arrangements, budget reconciliation, and maintaining the department's communications and newsletters.

Qualifications

• High School Diploma or equivalent and 3–5 years of experience as an administrative assistant or in an executive support function.
• Advanced knowledge of office practices, procedures, and equipment.
• Strong written and verbal communication skills; handle confidential information.

Responsibilities

• Prioritize department functions and plan schedules to meet deadlines.
• Schedule meetings, prepare minutes, and track action items.
• Screen visitor requests and inquiries; route as needed.
• Proofread communications and handle confidential information.
• Coordinate travel arrangements and expense reports.
• Monitor, reconcile, and maintain the budget.
• Coordinate substitute coverage in the school kitchens.
• Create and update newsletters, websites, and social media.

Skills

Office administration

English grammar

Writing correspondence

Communication skills

Interpersonal skills

MS Office

Organization

Independence

Confidentiality

Analytical thinking

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Applitrack is seeking an Admin Associate III for Nutrition Services in the District Support Center. The role provides high-level administrative support to a Director of School Nutrition, coordinating complex tasks, meetings, and communications to ensure smooth workflow.

Responsibilities include scheduling, minutes, travel arrangements, budget reconciliation, and maintaining the department's communications and newsletters.