Administrative Assistant Sr - Academic Division of Nephrology

10 HOSP Ann & Robert H. Lurie Children's Hospital of Chicago; Chicago (IL); On-site; USD 60,174,000 - 93,269,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Employer paid life and disability

403(b) with 5% employer match

Paid Time Off (PTO) and Holidays

Tuition assistance

Employee Assistance Program

Job summary

The Administrative Assistant Senior at Ann & Robert H. Lurie Children’s Hospital of Chicago provides high-level administrative support to the Divisions of Nephrology, handling complex projects and expenses that drive clinical and operational initiatives.

You will manage calendars, coordinate leadership meetings and travel, prepare materials, and produce reports and presentations using Microsoft Office. This role requires strong communication, organization, and confidentiality.

Qualifications

• Bachelor's Degree preferred; minimum of 3+ years' in a comparable role preferred.
• Excellent written and verbal communication skills, self-motivated and professional.
• Strong time management and problem solving skills with the ability to meet stringent deadlines.
• Ability to work independently and complete tasks with accuracy and minimal direction.
• Proficient in Microsoft Word, Excel and PowerPoint; advanced proficiency in Outlook.
• Ability to develop and sustain a professional relationship with staff and all levels of leadership.
• Must display a high level of integrity and appropriately manage confidential information, meeting all compliance standards.
• Other job functions as assigned.

Responsibilities

• Provides advanced administrative assistance to clinical and/or operational initiatives.
• Manages calendars and coordinates meetings for leadership/faculty.
• Develops itineraries for faculty recruitment visits; coordinates travel; arranges internal and external meetings to include venue selection, catering requirements, and all relative logistics.
• Develops meeting materials, agendas, and meeting notes upon request.
• Produces correspondence, reports, and presentations using Microsoft Office Suite applications.
• Reconciles purchasing card, submits expense reports, purchase orders, and check requests.
• Practices project management; work task breakdowns, prioritization, and scheduling.
• Works with Division Leadership to streamline office workflows for maximum efficiency of work group or team.
• May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work.
• Manages department lists and directories; creates and maintains departmental organization charts.
• Leads medium to large scale projects and performs other duties inherent to a successful project.
• Research Manuscript Preparation.
• Other job functions as assigned.

Skills

Communication

Time management

MS Office

Calendar management

Education

Bachelor's Degree in Business Administration/Management

Job description

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Location 875 N Michigan (John Hancock)

Job Description

The Administrative Assistant Senior is responsible for performing a variety of administrative duties and managing complex projects and expenses that support clinical and operational initiatives within the Divisions of Nephrology.

Role Responsibilities

• Provides advanced administrative assistance to clinical and/or operational initiatives.
• Manages calendars and coordinates meetings for leadership/faculty.
• Develops itineraries for faculty recruitment visits; coordinates travel; arranges internal and external meetings to include venue selection, catering requirements, and all relative logistics.
• Develops meeting materials, agendas, and meeting notes upon request.
• Produces correspondence, reports, and presentations using Microsoft Office Suite applications.
• Reconciles purchasing card, submits expense reports, purchase orders, and check requests.
• Practices project management; work task breakdowns, prioritization, and scheduling.
• Works with Division Leadership to streamline office workflows for maximum efficiency of work group or team.
• May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work.
• Manages department lists and directories; creates and maintains departmental organization charts.
• Leads medium to large scale projects and performs other duties inherent to a successful project.
• Research Manuscript Preparation.
• Other job functions as assigned.

Knowledge, Skills, and Abilities

• Bachelor's Degree preferred; minimum of 3+ years' in a comparable role preferred. Hospital or physician office experience preferred.
• Excellent written and verbal communication skills, self-motivated and professional.
• Solid time management / problem solving skills with the ability to prioritize work to meet stringent deadlines.
• Ability to work independently and complete tasks with accuracy and minimal direction.
• Proficient in Microsoft Word, Excel and PowerPoint; advanced proficiency in Outlook required.
• Ability to develop and sustain a professional relationship with staff and all levels of leadership.
• Must display a high level of integrity and appropriately manage confidential information, meeting all compliance standards.
• Other job functions as assigned.

Administrative Professionals Core Competencies

Accountability Acknowledges and assumes responsibility for one's actions within their role Exhibits willingness to report, explain, and be answerable Demonstrates a high level of care, accuracy and thoroughness. Effectively and efficiently manages time, efforts, and workload Takes ownership of one's work. Communication Demonstrates good written, oral and listening skills Clearly conveys and receives information and ideas through a variety of media in a manner that engages the listener, helps them understand and retain the message, and invites response and feedback Keeps others informed as appropriate Readily shares information, knowledge and personal strengths with others. Continuous Learning Applies performance measures to everyday work, not just for the annual review Pursues training and development opportunities consistent with career objectives Participates in activities that improve own skills and capabilities Applies positive and negative lessons to improve personal effectiveness Masters new ideas with minimal oversight Incorporates new information and concepts quickly and automatically. Professionalism Creates and fosters collegial relationships to facilitate projects and/or common goals Presents self to colleagues and patients/internal customers in a manner appropriate for the workplace Remains positive, flexible and productive through changes, transitions, and difficult situations Adapts well to changes in assignments and priorities; modifies behavior or work to respond to new information, conditions or unexpected obstacles Dresses speaks and interacts to represent one's self, department, and the hospital in a positive light. Service Determines the wants and needs of patient/internal customers and acts accordingly Responds in a manner that provides satisfaction for the patient/internal customer with the resources available Provides excellent customer service.

Role-based Competencies

Accuracy and Attention to Detail, Effective Communication, Managing Multiple Priorities, Office Administration, Problem Solving, and Process Improvement

Education

Bachelor's Degree: Business Administration/Management (Required)

Pay Range

$21.00-$32.55 Hourly

Benefit Statement

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
• 403(b) with a 5% employer match
• Various voluntary benefits: Supplemental Life, AD&D and Disability Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children’s facilities
• Discount purchasing program

There’s a Place for You with Us At Ann & Robert H. Lurie Children’s Hospital of Chicago

At Ann & Robert H. Lurie Children’s Hospital of Chicago and its affiliates (collectively “Lurie Children’s”), we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints — recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care. Lurie Children’s and its affiliates are equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law. For questions about how to request an accommodation please contact: [e-mail]

AI Notice

Lurie Children’s utilizes certain AI-enabled features within our recruiting platform to support candidate engagement and assist recruiters in identifying and prioritizing applicants whose experience aligns with job requirements. All employment decisions are made by individuals. It is a civil rights violation with respect to recruitment, hiring, promotion, or employment for an employer to use artificial intelligence that has the effect of subjecting employees to discrimination on the basis of protected classes under the Illinois Human Rights Act or to use zip codes as a proxy for protected classes. For questions about the use of artificial intelligence in this process or any additional support, please contact: [e-mail]

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.