Senior Administrative Assistant: MAXIMO & Budget Ops

State-of-Nevad; Las Vegas (NV); On-site; USD 45,000 - 65,000; Full time

Job summary

The State of Nevada's Public Works Division, Buildings and Grounds Section in Las Vegas seeks an Administrative Assistant 3 to provide high-level clerical and financial support. The role encompasses reporting, contract monitoring, invoice processing, and support for the MAXIMO CMMS system.

You will assist with budget tracking, expenditures, and preparation of various documents for management. Strong organizational skills and discretion are essential.

Qualifications

• Graduation from high school or equivalent education and three years of progressively responsible relevant work experience.
• One year of experience as an Administrative Assistant II in Nevada State service.
• Equivalent combination of education and experience as described.

Responsibilities

• Provide administrative support to the Buildings and Grounds Section and generate ad-hoc reports.
• Review contracts, invoices and budgets; monitor renewals and amendments.
• Assist with MAXIMO CMMS, monitor and issue work orders; prepare financial and statistical reports.
• Maintain records, correspondence and meeting minutes; manage daily office operations.
• Coordinate communications and assist management with program and budget activities.

Education

High school diploma or equivalent

Job description

The State of Nevada's Public Works Division, Buildings and Grounds Section in Las Vegas seeks an Administrative Assistant 3 to provide high-level clerical and financial support. The role encompasses reporting, contract monitoring, invoice processing, and support for the MAXIMO CMMS system.

You will assist with budget tracking, expenditures, and preparation of various documents for management. Strong organizational skills and discretion are essential.