Administrative Assistant III: CMMS, Budget & Reporting

State of Nevada; Las Vegas (NV); On-site; USD 45,000 - 65,000; Full time

Job summary

The Nevada Department of Administration, Public Works Division, Buildings and Grounds Section in Las Vegas, is seeking an Administrative Assistant 3 to provide comprehensive clerical and reporting support. The position will generate ad-hoc reports, monitor contracts and invoices, support MAXIMO CMMS, and assist management with budgets and day-to-day operations.

Strong Excel and organizational skills are essential, along with a commitment to accuracy in financial and contract documentation.

Qualifications

• Graduation from high school or equivalent is required.
• Three years of progressively responsible relevant work experience or one year as Administrative Assistant II in Nevada State service.
• Experience with budgeting, financial documents and reports is preferred.

Responsibilities

• Generate ad-hoc reports as requested by supervisor and management.
• Review contract invoices for accuracy and available contract authority.
• Assist monitor contracts for renewals and amendments.
• Support the Certified Contract Manager in day-to-day operations.
• Process purchase order invoices and reconcile monthly expenditures.
• Prepare and provide documents for budget tracking.

Skills

Adhoc reporting

Office administration

Data entry

Communication

Budget tracking

Calendar management

Intermediate Excel

Education

High school diploma or equivalent

Administrative Assistant II experience in NV state service

Tools

MAXIMO CMMS

Job description

The Nevada Department of Administration, Public Works Division, Buildings and Grounds Section in Las Vegas, is seeking an Administrative Assistant 3 to provide comprehensive clerical and reporting support. The position will generate ad-hoc reports, monitor contracts and invoices, support MAXIMO CMMS, and assist management with budgets and day-to-day operations.

Strong Excel and organizational skills are essential, along with a commitment to accuracy in financial and contract documentation.