Senior Administrative Assistant, Marketing

Roessel Joy; Sherborn (MA); On-site; USD 60,000 - 80,000; Full time

Job summary

Roessel Joy is seeking a Senior Administrative Assistant for its Marketing team in New England. This brand-new role joins a growing team focused on brand marketing, employee engagement and community outreach, with a milestone anniversary on the horizon.

The role centers on event planning, coordination, and hands-on execution—from vendor management to budgeting, communications, and internal updates. Strong writing and MS Office skills are essential, as is the ability to juggle multiple projects

Qualifications

• 3+ years of administrative, coordination or event planning experience.
• Hands-on event planning experience (corporate events a big plus).
• Exceptional organization and attention to detail.
• Comfort juggling multiple projects and deadlines in a fast-paced environment.
• Strong writing skills for press releases, newsletters and internal communications.
• Proficiency in Microsoft Office, especially Excel.
• A proactive, follow-through mindset and a positive, team-first attitude.

Responsibilities

• Plan and run events from start to finish, including milestone celebrations and holiday parties.
• Coordinate vendors, venues, catering, supplies and day-of logistics.
• Track budgets, timelines, RSVPs and event details.
• Maintain project trackers and schedules to keep teams aligned.

Skills

Administrative experience

Event planning

Organization

Multi-project management

Writing skills

Excel proficiency

Team player

Tools

Microsoft Office

Excel

Job description

Roessel Joy is partnering with one of New England's leading commercial contractors to hire a Senior Administrative Assistant for their Marketing team. The team is growing its focus to include brand marketing, employee engagement and community engagement. This is a brand-new position and will be the fourth member of a growing marketing team!

If you love planning events, keeping track of a hundred moving pieces and making sure every detail lands, this role is for you. The company is heading into a major milestone anniversary year, so there's a lot of exciting work ahead!

What You'll Do

Event Planning & Coordination

• Plan and run company events from start to finish, including food truck days, holiday and company parties, and a large milestone anniversary celebration
• Coordinate vendors, venues, catering, supplies and day-of logistics
• Track budgets, timelines, RSVPs and event details so nothing falls through the cracks

Communications & Brand Support

• Draft press releases and internal announcements
• Help prepare and coordinate the quarterly company newsletter
• Support brand, employee engagement and community engagement initiatives

Company Store & Merchandise

• Manage the company store and coordinate branded merchandise orders
• Work with vendors on ordering, pricing, inventory and delivery timelines

Project & Team Coordination

• Build and maintain spreadsheets to track projects, orders and deadlines
• Keep projects and team members organized, on task and on schedule
• Give general administrative support to the Marketing team as needed

What You Bring

• 3+ years of administrative, coordination or event planning experience
• Hands-on event planning experience (corporate events a big plus)
• Exceptional organization and attention to detail
• Comfort juggling multiple projects and deadlines in a fast-paced environment
• Strong writing skills for press releases, newsletters and internal communications
• Proficiency in Microsoft Office, especially Excel
• A proactive, follow-through mindset and a positive, team-first attitude

Nice to Have

• Experience in construction, engineering or another project-based industry
• Experience coordinating vendors, merchandise or promotional products
• Experience with newsletters, internal communications or community events

Please Note

This role is focused on coordination, logistics and execution. It is not a traditional executive assistant role (no calendar management, travel booking or expense processing), and it is not a traditional marketing career-track role. It's a great fit for someone who loves being the organized engine behind great events and projects.