Senior Administrative Assistant - Clinical Development Operations

SmartRecruiters, Inc.; North Chicago (IL); On-site; USD 37,000 - 67,000; Full time

Benefits offered by this job

PTO

Health insurance

401(k)

Job summary

AbbVie seeks a Senior Administrative Assistant to support the VP of Clinical Development Operations and the broader Clinical Development Operations team. The role involves heavy calendar management, travel coordination, document preparation, and event planning, with a strong emphasis on confidentiality and professional interaction with executives.

This is an onsite role in the Lake County area requiring a minimum of 3 years of experience, a high school diploma, and proficiency in Microsoft

Qualifications

• Minimum 3 years of administrative assistant related experience.
• High level of professionalism and discretion when handling confidential information.
• Proficiency in Microsoft Office Suite, Outlook, and Adobe Acrobat.

Responsibilities

• Provide executive administrative support to the Vice President of Clinical Development Operations.
• Coordinate calendars, meetings, and travel (domestic and international).
• Prepare and revise business documents and presentations.
• Support function-wide communications and coordination of meetings and events.
• Onsite office support in Lake County area.

Skills

Executive support

Calendar management

Travel arrangement

Communication

Confidentiality

Education

High School diploma or equivalent

Tools

Microsoft Office

Outlook

Adobe Acrobat

Job description

Senior Administrative Assistant - Clinical Development Operations

• Full-time
• Salary Min: 27
• Salary Max: 48.8
• Workday Global Grade: 08
• Compensation: USD 27 - USD 48.8 - hourly

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook , Instagram , X and YouTube.

Job Description

This role provides dedicated executive administrative support to the Vice President of Clinical Development Operations (approximately 50% of capacity) and flexible support across the broader Clinical Development Operations function (approximately 50%). The broader remit includes partnering with the administrative team, supporting function-wide communications, and coordinating meetings and events. Responsibilities also include answering phones, managing calendars and correspondence, arranging domestic and international travel, processing expense reports and billing, scheduling couriers, preparing and revising business documents and presentations, coordinating teleconferences, compiling meeting materials, and other related administrative activities.

Responsibilities

Provides advanced administrative support to the Vice President of Clinical Development Operations as the primary executive assignment, while flexibly supporting the broader administrative team and Clinical Development Operations priorities based on business needs.

Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.

Follows company purchasing and other established procedures.

Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.

Coordinates new employee office setups and onboarding.

Professionally interacts with high level executives.

Consistently handles confidential or business-sensitive information.

Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.

Proactively identifies and resolves scheduling conflicts.

Uses approved artificial intelligence (AI) tools responsibly to streamline administrative processes, improve productivity and efficiency, and support high-quality work in accordance with company policies and confidentiality requirements.

Plans and coordinates Clinical Development Operations functional meetings and events, including leadership and function-wide forums, by managing logistics, venues, schedules, materials, technology, vendors and attendee communications to support effective execution.

This is an onsite opportunity in the Lake County area

Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.

Experience providing support to a VP level or equivalent.

Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.

Self-starter able to function at a high level with general instruction.

Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.

Demonstrates a team-oriented, service-focused approach and the ability to balance dedicated executive support with changing priorities across the broader administrative team and Clinical Development Operations function.

Learns quickly and can change course quickly when needed.

Open to suggestions and innovation for improvement.

Professional demeanor and ability to maintain confidentiality.

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state orlocal law:

The compensation range described below is the range of possible base pay compensation that the Companybelieves ingood faith it will pay for this roleat thetimeofthis posting based on the job grade for this position.Individualcompensation paid within this range will depend on manyfactors including geographiclocation,andwemay ultimately pay more or less than the posted range. This range may bemodified in thefuture.

We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick),medical/dental/visioninsurance and 401(k) to eligibleemployees.

This job is eligible toparticipate in our short-term incentiveprograms.

Note: No amount of payis considered to bewages or compensation until such amount isearned, vested, anddeterminable.Theamountandavailabilityof anybonus,commission, incentive, benefits, and any other form ofcompensation and benefitsthat areallocable to a particular employeeremains in the Company'ssoleandabsolutediscretion unless or until paid andmay bemodified at the Company’s sole and absolutediscretion, consistent withapplicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

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