Senior Administrative Assistant – Hybrid (Records & Grants)

Washington State Health Care Authority; Olympia (WA); Hybrid; USD 52,000 - 64,000; Full time

Benefits offered by this job

Remote work option

Flexible schedules

Paid vacation, sick leave, and 12 paid

Professional development opportunities

Hybrid work arrangement

Job summary

Washington State Health Care Authority is seeking an Administrative Assistant 3 – Internal in Olympia, WA. This full-time, hybrid role supports the Behavioral Health and Recovery Division, serving as the sole administrative support to the section manager and assisting program managers.

Responsibilities include managing calendars, drafting correspondence, coordinating hiring, travel, records, and public disclosure requests, with opportunities to contribute to Lean improvements.

Qualifications

• Proven administrative support experience coordinating office activities and deadlines.
• Clear, professional written and verbal communication with staff, management, customers, and partners.
• Ability to organize competing tasks, manage schedules, and meet deadlines in a changing office environment.
• Proficiency with office software, electronic records, calendars, and administrative systems.
• Commitment to courteous, responsive service and handling inquiries effectively.
• Knowledge of maintaining accurate records, files, retrieval, and confidentiality requirements.

Responsibilities

• Manage the Section Manager's calendar, inbox, and meeting logistics with independent judgment.
• Prepare meeting materials, agendas, and notes; attend meetings on the manager's behalf when required.
• Draft, format, and proofread correspondence following agency policy and tribal correspondence protocols.
• Coordinate hiring for the section, schedule interviews, and prepare interview packets.
• Track staff requirements such as performance evaluations and position descriptions.

Skills

Administrative support

Communication

Organization

Office software

Customer service

Records management

Job description

Washington State Health Care Authority is seeking an Administrative Assistant 3 – Internal in Olympia, WA. This full-time, hybrid role supports the Behavioral Health and Recovery Division, serving as the sole administrative support to the section manager and assisting program managers.

Responsibilities include managing calendars, drafting correspondence, coordinating hiring, travel, records, and public disclosure requests, with opportunities to contribute to Lean improvements.