Senior Administrative Assistant, GI Surgical Team

Vanderbilt University Medical Center; Nashville (TN); Hybrid; USD 50,000 - 65,000; Full time

Job summary

A leading academic medical center in Nashville seeks a Senior Administrative Assistant to provide high-level administrative support to a team of GI Physician Surgeons. This role includes managing complex schedules, coordinating meetings and events, and monitoring professional certifications. The ideal candidate has at least 4 years of experience as an administrative assistant and exceptional organizational skills, ensuring smooth day-to-day operations. Opportunities for hybrid work are available post-probation.

Qualifications

• Experience as an administrative assistant, preferably supporting high-level professionals.
• Ability to prioritize and multitask effectively.
• Proficiency in visual and written communication.

Responsibilities

• Manage complex schedules, including coordinating appointments and meetings.
• Monitor and maintain records of professional memberships and certifications.
• Organize and schedule meetings, preparing agendas and taking minutes.
• Plan and execute departmental events and conferences.
• Process and reconcile expense reports accurately.

Skills

Organizational skills

Time-management skills

Attention to detail

Communication skills

Proactive problem-solving

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

A leading academic medical center in Nashville seeks a Senior Administrative Assistant to provide high-level administrative support to a team of GI Physician Surgeons. This role includes managing complex schedules, coordinating meetings and events, and monitoring professional certifications. The ideal candidate has at least 4 years of experience as an administrative assistant and exceptional organizational skills, ensuring smooth day-to-day operations. Opportunities for hybrid work are available post-probation.