Senior Administrative Assistant - GBVD Lead

State of Washington; Seattle (WA); On-site; USD 65,000 - 90,000; Full time

Job summary

State of Washington's Washington State Criminal Justice Training Commission (WSCJTC) seeks an Administrative Assistant 4 to support the Accountability Bureau’s Gender Based Violence Division. The role focuses on supervising four AA3s, mentoring staff, coordinating schedules, and ensuring compliance with RCW/WAC and agency policies.

You will collaborate with program managers, manage complex projects, and drive efficiency across administrative workflows while supporting leadership and external

Qualifications

• Minimum of four years of progressively responsible experience in professional office, clerical, or general administrative work.
• Two years of lead worker, supervisory, or managerial experience.
• Strong interpersonal and customer service skills with diverse stakeholders.
• Ability to multi-task, adapt to shifting priorities, and meet deadlines.
• Proficiency with basic computer applications, including the Microsoft Office Suite.

Responsibilities

• Ensure high-quality delivery of division services with strong attention to detail and organizational excellence.
• Gather documents and respond to public records requests ensuring compliance with RCW, WAC, and agency policies.
• Coordinate projects and manage the division’s long-term calendar; monitor progress toward goals and update timelines as needed.
• Serve as point of contact for scheduling and logistics for meetings, classes, projects, and other division assignments.
• Oversee the division’s webpage and online content to ensure accuracy and timely updates.
• Attend meetings, record minutes, and participate in professional group meetings to support division operations.
• Monitor and prepare data for reports, statistical analysis, and financial requests.
• Review and update SOPs for efficiency, accuracy, and alignment with best practices.
• Serve on hiring panels for administrative positions throughout the agency as needed.
• Supervise archiving of files to ensure compliance with agency policies and state law.
• Provide high level administrative support to the Division Manager for complex projects and initiatives.
• Utilize and manage operating programs and systems; maintain elevated permissions to support GBVD staff.

Skills

Leadership

Customer service

Communication

Organization

Mentoring staff

Microsoft Office

Tools

Microsoft Office Suite

Job description

State of Washington's Washington State Criminal Justice Training Commission (WSCJTC) seeks an Administrative Assistant 4 to support the Accountability Bureau’s Gender Based Violence Division. The role focuses on supervising four AA3s, mentoring staff, coordinating schedules, and ensuring compliance with RCW/WAC and agency policies.

You will collaborate with program managers, manage complex projects, and drive efficiency across administrative workflows while supporting leadership and external