Senior Administrative Assistant — Flexible/Remote Options

Talentify; North Chicago (IL); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

Medical coverage

Dental & Vision

Parental leave

Disability insurance

Life insurance

FSA

403(b) employer match

Vacation & holidays

Hybrid option after 90 days

Job summary

Rosalind Franklin University of Medicine and Science (RFU) seeks a Senior Administrative Assistant to support the Dean's Office and CMS departments. You will manage calendars, prepare documents, and help coordinate major events while handling confidential information with professionalism.

The role requires 3+ years in senior admin support, strong organizational skills, and proficiency with Office/Google tools.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Minimum of three (3) years of progressively responsible administrative support experience.
• Proficiency with Microsoft Office Suite, Google Workspace applications, and virtual meeting platforms.

Responsibilities

• Serve as a shared administrative resource for the CMS Dean's Office and other CMS departments.
• Provide administrative coverage during staff absences, peak workload periods, and special initiatives.
• Manage calendars, schedule meetings, and coordinate meeting logistics.
• Prepare, edit, and format correspondence, reports, presentations, and other documents.
• Maintain electronic and physical files in accordance with institutional standards.
• Monitor shared email inboxes and respond or route inquiries appropriately.
• Help coordinate meetings, events, ceremonies, retreats, and special programs.
• Coordinate schedules, communications, materials, and documentation.
• Support departmental projects, accreditation activities, grant-funded initiatives, and reporting as assigned.
• Provide administrative support for Continuing Medical Education activities and programs.
• MSPE clerkship graph data entry to support M4 residency application (August)
• LCME support
• Assist with purchasing, expense processing, budget tracking, and financial reconciliation.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Confidentiality

Customer service

Education

Associate degree

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

Google Workspace

Virtual meeting platforms

Job description

Rosalind Franklin University of Medicine and Science (RFU) seeks a Senior Administrative Assistant to support the Dean's Office and CMS departments. You will manage calendars, prepare documents, and help coordinate major events while handling confidential information with professionalism.

The role requires 3+ years in senior admin support, strong organizational skills, and proficiency with Office/Google tools.