Admissions Ops Coordinator — Remote/Flexible

Rosalind Franklin; Chicago, Northern (IL, KY); Hybrid; USD 46,000 - 58,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid parental leave

Disability plans

Life insurance

Flexible spending accounts

403(b) retirement 8% employer contrib.

Vacation/Personal leave

Job summary

Rosalind Franklin University of Medicine and Science in North Chicago, IL, seeks an Administrative Coordinator for CMS Admissions. Full-time position supporting the admissions process, coordinating interviews, SAC activities, and events; manages calendar, inquiries, and communications with applicants and stakeholders.

Responsibilities include budget reconciliation, SAP Concur expenses, and preparing materials for the Associate Dean. Flexible work options may apply after 90 days.

Qualifications

• Associate’s degree or two or more years of relevant experience in administrative roles.
• Strong computer skills, including proficiency with Microsoft Office Suite.
• Ability to learn and effectively use admissions, financial, scheduling, and other University systems.

Responsibilities

• Coordinate CMS interview logistics including scheduling and interviewer assignments.
• Support applicant recruitment, file screening, and selection activities in Slate.
• Manage SAC's meetings, agendas, minutes, and decision tracking.
• Plan logistics for Open Houses and Admitted Student Visit Weekend.
• Represent CMS at events and assist the Associate Dean with calendar management.
• Serve as primary contact for internal and external stakeholders and manage the main inbox.
• Oversee departmental finances by tracking expenses in SAP Concur and budgeting with Finance.
• Drive operational efficiency through process improvements while handling multiple priorities.
• Other duties as assigned.

Skills

Written communication

Verbal communication

Organization

Planning

Time management

Attention to detail

Customer service

Interpersonal skills

Prioritization

Project management

Deadline management

Independent work

Teamwork

Stakeholder communication

Discretion

Confidentiality

Slate proficiency

Education

Associate’s degree

Tools

Slate

Job description

Rosalind Franklin University of Medicine and Science in North Chicago, IL, seeks an Administrative Coordinator for CMS Admissions. Full-time position supporting the admissions process, coordinating interviews, SAC activities, and events; manages calendar, inquiries, and communications with applicants and stakeholders.

Responsibilities include budget reconciliation, SAP Concur expenses, and preparing materials for the Associate Dean. Flexible work options may apply after 90 days.