Senior Administrative Assistant — Finance & HR Support

New Mexico State University; Las Cruces (NM); On-site; USD 22,000 - 31,000; Full time

Job summary

New Mexico State University in Las Cruces seeks an Administrative Assistant Senior to serve as a key liaison for the Department of Financial Aid & Scholarship Services. The role handles administrative, financial, and HR tasks, supports day-to-day operations, and coordinates meetings with students and external partners.

The position requires a high school diploma (or an Associate's) with several years of relevant experience, and offers a standard M-F schedule in a full-time role at the Las Cruces

Qualifications

• High School diploma + 4 years of relevant experience or an Associate's Degree + 2 years of relevant experience.

Responsibilities

• Serve as primary point of contact for phone calls, visitor greetings, and inquiries.
• Organize and facilitate departmental meetings, events, and appointments, including agendas and logistics.
• Process purchasing requests and manage purchasing records, including tracking invoices and orders.
• Support budgets, travel arrangements, HR actions, onboarding, and staff records with attention to compliance.

Education

High School diploma + 4 years of relevant experience or an Associate's Degree + 2 years of relevant experience.

Tools

AggieMart

AIM system

PageUp

Team Dynamix

Job description

New Mexico State University in Las Cruces seeks an Administrative Assistant Senior to serve as a key liaison for the Department of Financial Aid & Scholarship Services. The role handles administrative, financial, and HR tasks, supports day-to-day operations, and coordinates meetings with students and external partners.

The position requires a high school diploma (or an Associate's) with several years of relevant experience, and offers a standard M-F schedule in a full-time role at the Las Cruces