Senior Administrative Assistant/Executive Assistant

East West Bank; Pasadena (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

East West Bank is seeking a Senior Administrative Assistant/Executive Assistant to provide high-level support to C-suite executives. The role involves managing complex calendars, coordinating meetings, and maintaining professionalism and confidentiality. Ideal candidates will have 5-7+ years of experience in a corporate environment, strong organizational skills, and proficiency in Microsoft Office. This full-time position offers a competitive hourly wage based on experience.

Qualifications

• 5-7+ years of experience supporting high-level executives.
• Experience in a fast-paced corporate environment.
• Bilingual in Chinese is a plus.

Responsibilities

• Manage multiple complex calendars and schedule meetings for C-suite executives.
• Prepare reports, documents, and presentations as directed.
• Coordinate domestic and international travel arrangements for executives.

Skills

Organizational skills

Attention to detail

Problem-solving skills

Interpersonal skills

Communication skills

Time management

Multitasking abilities

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Senior Administrative Assistant/Executive Assistant

Join to apply for the Senior Administrative Assistant/Executive Assistant role at East West Bank.

Introduction

Since 1973, East West Bank has served as a pathway to success. With over 110 locations across the U.S. and Asia, we are the premier financial bridge between the East and West. Our teams of experienced, multi-cultural professionals help guide businesses and community members on both sides of the Pacific looking to explore new markets and create new opportunities. Our expertise in industries like real estate, entertainment and media, private equity and venture capital, and high-tech helps build sustainable businesses and expand our associates’ potential for career advancement.

Headquartered in California, East West Bank (Nasdaq: EWBC) is a top-performing commercial bank committed to integrity and growth. We empower our people to reach further.

Overview

The Sr. Administrative Assistant/Executive Assistant provides high-level administrative support to several C-suite executives, ensuring efficient day-to-day operations.

Responsibilities

1. Manage multiple complex calendars, schedule meetings and events for C-suite executives.
2. Coordinate corporate meetings, departmental functions, and conference room setups.
3. Greet visitors and clients, serving as the first point of contact, and maintain professionalism and confidentiality.
4. Anticipate needs and support executives with strategic business thinking.
5. Make informed decisions regarding scheduling and priorities.
6. Prepare reports, documents, and presentations as directed.
7. Maintain accurate records and filing systems, including documents for auditors and regulators.
8. Screen calls and prioritize emails.
9. Handle correspondence, files, records, and minutes.
10. Coordinate domestic and international travel arrangements for executives and board members.
11. Prepare expense reports, submit timecards, and handle special assignments.
12. Manage office supplies inventory.
13. Assist with receptionist duties as needed.
14. Perform other duties and special projects as assigned.

Qualifications

1. 5-7+ years of experience supporting high-level executives.
2. Experience in a fast-paced corporate environment.
3. Strong organizational, attention to detail, and problem-solving skills.
4. Ability to prioritize and work efficiently under pressure.
5. Professional interpersonal skills and confidentiality.
6. Self-motivated, proactive, and able to take initiative.
7. Excellent verbal and written communication skills.
8. Strong time management and multitasking abilities.
9. Flexible work schedule.
10. Proficiency in Microsoft Excel, Word, and PowerPoint.
11. Bilingual in Chinese is a plus.

Compensation

The pay range is USD $25.00 to $35.00 per hour, based on experience and location.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Industry: Banking