Executive Assistant - GFS

Experian Group; Costa Mesa (CA); Remote; USD 50,000 - 70,000; Full time

Job summary

A leading company in data services seeks an Executive Assistant to support senior leadership. The role involves managing calendars, coordinating travel, and providing administrative support in a fast-paced environment. The ideal candidate will have strong communication skills and proficiency in Microsoft Office Suite. Join a diverse team committed to innovation and employee well-being.

Benefits

Medical Insurance

Dental Insurance

Paid Time Off

Annual Performance Bonus

Education Reimbursement

Flex Work/Work from Home

Qualifications

• 1+ years of experience in administrative or assistant roles.
• Advanced English proficiency required.

Responsibilities

• Manage executive calendars and coordinate travel.
• Organize meetings and prepare agendas.
• Draft and edit presentations and documents.

Skills

Communication

Scheduling

Coordination

Tools

Microsoft Office Suite

Job description

Job Summary

You will report to the SVP of Global Finance Systems & Automation and support them, their team, and the VP of GFS Global SSC in North America. You will manage calendars, coordinate travel, organize meetings and events, and assist with onboarding and internal communications. You will thrive in a fast-paced, global environment and can independently manage shifting priorities while delivering high-quality administrative support.

Main Responsibilities

• Calendar & Meeting Management: Manage executive calendars, prioritize appointments, resolve scheduling conflicts, and coordinate logistics for meetings and events.
• Travel Coordination: Arrange business travel including flights, accommodations, and transportation, ensuring compliance with company policy and providing detailed itineraries.
• Meeting Preparation: Organize executive and team meetings, prepare and distribute agendas, collect pre-reading materials, and ensure all logistics are in place.
• Administrative Support: Attend meetings when needed, take notes, track action items, and send reminders to ensure follow-through.
• Document & Expense Management: Draft and edit presentations and documents, manage expense reports, and handle purchase requisitions and invoice approvals.
• Team Support & File Management: Support GFS leads with ad-hoc tasks, maintain organized and confidential filing systems, and assist with onboarding and internal communications.

About Experian

Experian is a global company in data services, helping organizations and consumers manage risk and make informed decisions. We empower individuals and businesses at important life moments, from purchasing a home to expanding customer bases. With over 125 years of experience, we specialize in data gathering, analysis, and fraud prevention. Our 21,700 employees across 30 countries are dedicated to innovation and creating opportunities for a better tomorrow. Recently ranked the fifth-best company to work for in Costa Rica, we prioritize inclusive culture, employee well-being, and career development. Join us at www.experian.com/careers to be part of our team.

Experience and Skills

• 1+ years of experience in administrative or assistant roles, including internships, supporting executives or senior leadership.
• Advanced English proficiency (mandatory), with strong written and verbal communication skills across global teams and time zones.
• Skilled in Microsoft Office Suite, especially PowerPoint, with experience supporting presentation deck creation and management.
• Proficient in scheduling and coordination, including meetings, travel arrangements, and proactive follow-up on tasks and deliverables.
• Familiarity with expense management and travel booking tools, ensuring efficient logistical support.
• Interest in career growth toward a senior Executive Assistant or operations-focused role.

Additional Information

• Benefits/Perks:

Our benefits include: Medical, life and dental insurance, Asociacion Solidarista, International Share Save Plan, Flex Work/Work from home, Paid time off, Annual Performance Bonus, Education Reimbursement, Family Bonding, Bereavement Leave, Referral Program, and more.

• This is a fully remote job opportunity. #LI-Remote
• Our uniqueness is that we celebrate yours. Experian's culture and people are important differentiators. We take our people agenda very seriously and focus on what matters; DEI, work/life balance, development, authenticity, engagement, collaboration, wellness, reward & recognition, volunteering... the list goes on. Experian's people first approach is award-winning; Great Place To Work in 24 countries, FORTUNE Best Companies to work and Glassdoor Best Places to Work (globally 4.4 Stars) to name a few. Check out Experian Life on social or our Careers Site to understand why.

Experian is proud to be an Equal Opportunity and Affirmative Action employer. Innovation is an important part of Experian's DNA and practices, and our diverse workforce drives our success. Everyone can succeed at Experian and bring their whole self to work, irrespective of their gender, ethnicity, religion, colour, sexuality, physical ability or age. If you have a disability or special need that requires accommodation, please let us know at the earliest opportunity.